Reserve a Room

The Student Union has well over 6,000 square feet of meeting space. Listed below are the rooms that are available to students, faculty, and staff. There are seven total rooms available. Each is listed below with their square footage and commons uses.

To reserve a room, simply fill out our online reservation form below. If you are a group outside on Longwood University and wish to book rooms in the Student Union, please visit the Conferences and Scheduling web site. If for some reason the form does not work you can visit the Student Union main office, Lankford 201, and fill out a room reservation form. If you have any questions feel free to call us, we are always glad to help.

To view the different rooms and setups, visit the rooms descriptions page.

When reserving equipment in the Student Union, an Equipment Checkout Form must be filled out in order to use any equipment that is property of the Student Union. This form is also available in PDF format. Both can printed out and brought to the Student Union. The PDF file can be type in and then printed for your convenience.

Before reserving a room, please view our room availability by clicking on the following link.

Spring 2008 Room Availability

Fall 2008 Room Availability

 

Reservation Requests Long Form

Procedure for requesting a reservation:

  1. Read Procedures for Reserving Meeting and Event Space

  2. Accurately complete form below and submit at least 2 weeks prior to event

  3. Lankford Student Union will make a determination of space availability then will send confirmation paperwork to event planner/contact.  When you receive your confirmation, please carefully review to verify that all information is correct.

  4. IMPORTANT:  Until you receive your confirmation paperwork, your reservation remains tentative and has not been approved.

For questions regarding a reservation you may e-mail us at lankford@longwood.edu

Please fill out as completely as possible.    * denotes required field

Event Title:  *

Your Name / Primary Contact:  *

Your / Primary Contact Email Address: *

Your Department / Organization:  *

Daytime Phone Number:  *

Evening Phone Number: *

Street Address/Campus Box: *

City:   State:    Zip:

Billing Address or secondary contact address (if different from above):

Description of Event for Master Calendar (Include Ticket and Contact Information):

If you are a Student Organization, has your advisor approved this event?
     Yes   No
     Advisor's Name:         
     Advisor's E-mail Address: 

Requested Resource: (leave blank for no preference)

    1st Choice:      

    2nd Choice:  

     If you requested "Other", please explain your request here.
    

Requested Date:  
*  *   *  

Desired Event Start time:   *  *

Desired Event Completion time:  * *

Event Setup Start time:   *  *

Event Takedown Completion time:  * *

Will there be additional days for this event?   Yes    No
If yes, please fill out the following:

Number of Additional days

Please list additional days and times or date and time patterns:

Estimated Number of Attendees:  *
Events with 100 or more in attendance are required to have a Longwood University Police officer in attendance.  Any event requested by non-Longwood faculty, staff, or students will also require a Longwood University Police officer to be in attendance.

Estimated Number of Parking Spaces (The Student Union does not reserve parking spaces, you must contact Laura Rice at 434-395-2612 to reserve parking):  *

 Event Type:      ( Please choose one)   *

Other, please explain

Will anyone with disabilities requiring special accommodations be attending?    Yes    No

If yes, please explain:  
                                                  

Set-up Requests:

Microphone: Quantity: 
Lectern: Quantity: 
Easel with Paper: Quantity:  
TV / VCR / DVD : Quantity:  please comment in notes field about specific needs
LCD Projector: Quantity: 
Dry Erase Board: Quantity: 
Portable Sound Equipment: Quantity: 

Other AV Needs:

Number of chairs needed:  

Number of tables needed: 

 Special Requests / Set- up Directions 

 ( Include all equipment needs, tables, chairs, AV equipment, etc...)

Please choose a seating arrangement:

  Lecture
  Workshop
  I - Conf

  U -  Conf
  Banquet
  O - Conf

Other Campus Facilities Required?   Yes No

If yes, please explain:

Band or DJ?   Yes No

If having a Band or DJ, please list arrival & departure times and other relevant information:

Do you require food service?   Yes     No
ALL food served on campus must be catered by the University's official caterer, ARAMARK. 

Will alcohol be served?   Yes     No
All events serving Alcohol MUST have a Longwood University Police officer in attendance AND MUST utilize ARAMARK as your third party alcohol vender. 

 Type of food services required (Check all that apply):

   Dining Hall   Catered Meal  Refreshment Break    Boxed Meal

   Breakfast      Brunch       Lunch      Dinner   Picnic 

Publicity:

Open to Public Campus Wide Specific Group Only

Will there be an admission and/or registration charge?    Yes No

If there is admission, please explain:

Comments & Questions or anything else you need to tell us:


 

Until you receive your confirmation paperwork, your reservation remains tentative and has not been approved.
 

Procedures for Reserving Meeting and Event Space

    

If you have questions regarding a room reservation, please contact us:

Email: lankford@longwood.edu

Phone: 434.395.2103

 

  

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