Longwood University       Chief Administration and Finance Officer:     Accounting and Financial Reporting       201 High Street, Lancaster 301, Farmville, VA  23909                 Phone: 434.395.2634       Fax: 434.395.2152

Policy 4106 
TRAVEL ADVANCES FOR EMPLOYEES NOT ELIGIBLE 
FOR TRAVEL CARDS

I.    PURPOSE

The purpose of this policy is to establish a procedure for employees obtaining travel advances when they do not have travel cards.

II.    POLICY

Travel advances for employees who do not have a travel card are requested through the Accounting and Financial Reporting (AFR) office on the Requests for Travel Authorization Form which is available on the ARF website.  

Travel advances are repayable within thirty (30) days of the ending travel date. If payment is not received within the thirty (30) day time period, the Payroll Office will be instructed to withhold the amount advanced from the individual's salary check.

III.    PROCEDURE

Checks for travel advances requested through the AFR Office are available for pick-up in the Cashiering Office. The traveler, or an authorized representative of the traveler, is required to sign in person for receipt of the check.

Revised and approved by the Board of Visitors, September 7, 2002.

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