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Longwood
University |
Policy 4315
POLICY FOR
UNPAID STUDENT ACCOUNTS
I. PURPOSE
To establish a policy that clearly states the consequences students will face for failure to pay their student account balance by the due date. This policy and procedure outlines the withdrawal process referred to in Board of Visitors Policy 4301 III A (2) - Collection of Student Accounts.
II. POLICY
Any student with an unpaid account balance not secured by Longwood’s Monthly Payment Plan and/or financial aid will have her/his course schedule cancelled on the day following the original (semester) payment due date. (The payment due date for the fall semester is on or about August 1st, and for the spring semester is on or about January 2nd.) In addition, if applicable, any residential or commuter student with unpaid balances will be denied access to student housing on her/his scheduled move-in day and/or will be blocked from utilizing campus meal plans.
Failure to receive a bill will not waive the requirement for payment when due. Students may access account summaries/billing statements via Longwood University’s Student Information System.
Following the cancellation of her/his course schedule, any student who wishes to reinstate must first pay the required reinstatement fee in addition to any other financial obligation due to the University. The deadline to reinstate a course schedule is the last business day prior to the first day of classes. In certain instances, a student’s original course schedule may no longer be available; therefore, students requesting reinstatement must work with advisors and/or the Office of the Registrar to create new course schedules. Payment of the reinstatement fee and any outstanding charges must be made to the Office of Cashiering.
Any student who processes an initial registration or who adds classes and/or room/board assignments after the original (semester) payment due date is expected to remit payment for all balances due upon registration and/or upon request for room/board assignment. If payment is not made following registration/assignment, then the student’s course schedule will be cancelled at the end of the Add/Drop period, and if residential, the student will be subject to eviction from student housing at that time.
If payment is not made or if an account is not adequately secured by the end of the Add/Drop period:
1. Degree-seeking undergraduate-level students will be administratively withdrawn from the University and will not be allowed to apply for re-admission to Longwood until the following semester.
2. Residential students will be subject to eviction from student housing.
3. Graduate-level students and special, non-degree-seeking students will be administratively withdrawn from all (current semester) courses and will be blocked from processing future registrations until all outstanding balances due are fully paid to the University.
Any student with an unpaid/unsecured account balance whose course schedule is cancelled and/or who is administratively withdrawn from the University will be assessed charges in accordance with University catalog-published withdrawal policy*.
*Please note: Following administrative withdrawal due to non-payment, withdrawal penalties may be substantial. This is particularly true in the case of Online, Off-campus, Intersession, and/or Special Offering courses—for which, after the start date of a course, financial withdrawal penalties will equal 100% of the originally-assessed tuition and fee charges.
Administrative cancellation/withdrawal will not waive a student’s financial obligation(s).
Diplomas and official transcripts will not be issued until all financial obligations to Longwood have been paid or secured to the satisfaction of the University. Any unpaid balance will prevent future registration and will prevent the adding or dropping of classes. (Note: Through the last day to drop a class, students may submit written/faxed “drop” requests to the Registration Office.)
III. PROCEDURE:
Procedures to implement this policy are located in the Office of Student Accounts.
The Policy will also be located in:
http://www.longwood.edu/graduatestudies/Catalog2005/Expenses.htm
http://www.longwood.edu/judicial/studenthandbook_%20webformat/handbook.htm
Approved by the Board of Visitors on May 13, 2006.
Revised and approved by the Board of Visitors on March 24, 2007.