Longwood University  Chief Administration and Finance Officer:        Human Resources        201 High Street, Lancaster 335, Farmville, VA  23909         Phone: 434.395.2074     Fax: 434.395.2666

Policy 5217 
GIFTS AND MEMORIALS (REMEMBRANCE FUND)

I.  PURPOSE

This policy is intended to make the Longwood community aware that the Human Resources 
Office receives funds from the Longwood Foundation annually for specific gift and memorial 
purposes and may be accessed for appropriate departmental gift and memorial needs relating 
to employees.

II.     POLICY

Gifts or memorials may be purchased from the "Remembrance Fund" for the following 
purposes:

        A. Birth or adoption of a child by employee,

        B. Overnight hospitalization of an employee,

        C. Death in employee's immediate family.

                1. Definition of Immediate Family: The Department of Human Resource 
                Management defines immediate family as spouse, parents, brothers, sisters, 
                children (by birth, prior marriage or adoption).

        D. Marriage of an employee.

        E. Exclusions: State policy provides for length of service awards and employee 
        recognition by way of specific programs the institution traditionally handles through 
        annual awards dinners. State and foundation funds may not be used for employee 
        leaving service gifts. Should departments desire to convey going away gifts or incur
        party-related expenses, neither Longwood nor Foundation funds may be used to 
        cover costs.

III.     PROCEDURE

Departments seeking to access the Remembrance Fund for purposes discussed in Section III,
may do so by contacting the Human Resources Office at 434.395.2074. The Human Resources 
Office will handle all the details. The gifts or memorials generally range from twenty-five (25) to 
forty (40) dollars and is dependant on the range of selection available.

Revised and approved by the Board of Visitors, September 7, 2002.

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