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Longwood
University |
Policy 6104
ACCEPTABLE USE OF INFORMATION
TECHNOLOGY
RESOURCES AND SYSTEMS
I.
PURPOSE
The purpose of this policy is
to establish parameters for the use of Longwood information technology
resources and systems.
II. DEFINITION
Resources and Systems: These resources and systems include all computers, workstations, peripherals, networks, communications devices, switches, software programs and systems, as well as all related devices, hardware, and software owned by Longwood University, covered under contract by the Commonwealth of Virginia or that are the responsibility of Longwood University through agreements with Longwood departments or employees.
III. POLICY
This policy covers all activities involving these
resources and systems and applies to all individuals using these resources
and systems.
This policy does not cover activities solely involving personal property,
but
does cover activities which involve the use of personal property connected to or
communicating with Longwood University information technology resources and
systems.
A. Intent of IT Resources and Systems: Information technology resources and systems are provided at Longwood and shall be used solely to support the mission of the University and its related academic, administrative, and service activities. Activities involving Longwood's information technology resources and systems must be in accord with the Longwood University Honor Code, the Student Handbook, and the Administrative Policies and Procedures Manual, as well as, relevant local, state, federal, and international laws and regulations.
B. Privileged Systems: Use of Longwood information technology resources and systems is a privilege granted to individuals by the University and is restricted to the specific authorities granted. Access to the use of discrete resources and systems shall be provided through express authorization by the owner or person responsible for the resource or system.C. Acceptable Use: For use to be acceptable, it must also demonstrate respect for:
1. the intent of the individual authorities granted the user;
2. the usage privileges of other authorized users;
3. the rights of others to privacy;
4. intellectual property rights (e.g., as reflected in licenses and copyrights);
5. ownership, confidentiality, integrity and availability of systems and data;
6. system mechanisms designed to limit, monitor, and/or record use or access (Longwood University information technology resources and systems activity are routinely monitored and recorded by technical support staff.);
7. current network topology and configuration; and
8. individuals' rights to be free of intimidation, harassment, and unwarranted annoyance.D. Responsibility to Investigate Possible Misuse: The University has the responsibility of taking remedial action in the case of possible misuse of information technology resources and systems. To this end, the Chief Information Officer (CIO) or his/her designee reserves the right to investigate possible abuse. Such investigative action will be taken only when there is a reasonable suspicion of misuse and with due regard for the right of privacy of users and the confidentiality of their data. With the express permission of the President or the President's designee, the CIO or designee has the right to inspect any computer files, data, and other media relevant to the investigation, as well as temporarily suspend or modify access privileges. Whenever possible, the cooperation and agreement of the user will be requested in advance. Users are expected to cooperate in such investigations.
E. Internal Audit Reviews: In the course of its work, Internal Audit has full and complete direct access to all University books, records (manual and electronic) relevant to the subject of review. All documents and information given to Internal Audit during their work will be handled in the same prudent manner that the University expects of the employees normally accountable for them.
F. Sanctions for Misuse: The University regards any violation of this policy as a serious offense. Violators of this policy are subject to disciplinary action as prescribed in the Longwood University Honor Code, the Student Handbook and the Administrative Policies and Procedures Manual, in addition to possible cancellation of information technology resources and systems access privileges. Users of information technology systems and resources at Longwood are subject to all applicable local, state and federal statutes. It should be understood that this policy does not preclude prosecution of criminal and civil cases under relevant local, state, federal, and international laws and regulations.
Revised and approved by the Board of Visitors, September 7, 2002.
Revised and approved by the Board of Visitors, September 10, 2005.
Revised and approved by the Board of Visitors, September 14, 2006.