A. Charges:
A
monthly usage bill will be provided to each Vice Presidential area or their
designee. The VP or their designee is responsible for reviewing the monthly
bill. All employees are responsible
for reimbursement of all personal calls placed utilizing University owned
services. All long distance telephone calls are billed to local budgets.
It is the responsibility of each department head to correct any
discrepancies with Communications and Technology Services and have
them make the necessary adjustments.
B. Continental and International
Calls: Direct dial should be used for all long distance calls in the continental
United States, Canada, and North American calling zone. Telephone credit cards
should be used for other international calls as well as business calls when away
from the University. Requests for MCI credit cards must be approved by area
vice presidents.
C. Official Use Only: Telecommunications
(voice, video, fax, pager and cellular) services provided by the University are for
University business. The University telephone services are not to be used to
support private business practices. All cellular phone plans must be
purchased to meet the business needs of Longwood University.
Personal long distance calls may not be
charged to Longwood University accounts, but may be made from University
telephones using the assigned personal billing number (PBN) issued by the Office
of Telecommunications. Calls may also be placed by using third party billing or
by personal telephone credit card including PBN. Employees issued telephone
credit cards by the University shall limit their use to University business only.
D. Administration:
The Chief Information Officer or designee is responsible for the administration
of the use of telecommunications services, including the acquisition of
telecommunications equipment, the plan for telephone use, and the method of
reimbursement for personal telephone calls made by employees. Area managers must
approve the assignment of all telephones within their area. These officials must
review the assignment of all telephones annually to ensure compliance with this
policy and appropriate assignment of equipment and services.
Procedures
for Policy 6122
Revised and approved by the Board of Visitors, September 7,
2002.
Revised, March 20,
2004.
