Longwood UniversityCompliance Checklist
Updated: December 1, 2009


The following checklist explains the necessary compliance guidelines for the tier in which the site resides. Please use this as a reference tool when developing or revising Longwood University affiliated web pages.

Tier 1: Sites that serve as main entry points (Longwood.edu and WhyLongwood home pages, along with other high level pages)
Tier 2: Sites for units directly managed by a Senior Officer (Colleges, Administration)
Tier 3: Sites for reporting units (departments, special programs)
Tier 4: Sites for personal use (pages maintained by faculty and staff, both university and non-university related)

X - Indicates the guideline is required.
O - Indicates the guideline is strongly recommended.

GUIDELINES
TIER
1
2
3
4
Any external advertising has been approved by the Chief Information Officer (CIO)
X
X
X
X
Requests to outsource or remotely host university-related web sites must be presented and approved by the Web Committee
X
X
X
X
Web page filenames must have .htm or .html extensions (unless reviewed by IITS) and be less than 31 characters long including the extension if located on Longwood servers
X
X
X
X
Image file names must have .gif, .jpg, or .png extensions (usually .gif for line-art and .jpg for photographic images)
X
X
X
X
Images should have a resolution of 72dpi (dots per inch) and should be displayed in their actual size (resizing should be done with a photo editing application and not within the HTML)
X
X
X
X
File names may not contain any "illegal" characters or certain file extensions if located on Longwood servers *more info
X
X
X
X
Conforms to ADA (Americans with Disabilities Act) Priority 1 and Section 508 accessibility requirements*more info
X
X
X
X
Is accessible on all major PC and MAC browsers (Internet Explorer 6 and higher, Firefox 2 and higher, Safari, etc)
X
X
X
X
Designed for viewing in multiple screen resolutions including 1024x768 and higher; functional at 800x600
X
X
X
X
Designed for viewing at various bandwidth connection speeds or provide an alternative for low-bandwidth users
X
X
X
X
Must provide an alternate method for users to view important information or links if using technologies not completely supported
X
X
X
X
Uses web-safe fonts only
X
X
X
X
If page collects information from the visitor, a link to Longwood University's privacy statement should be visible on the page
X
X
X
X
When personal information is requested from the visitor, it must be preceded by an explanation of why they are being asked to provide this information
X
X
X
X
Documents, such as PDFs and Word Documents, should be labeled (pdf) or (Word) beside the link
i.e. View the Transcript (pdf)
X
X
X
O
Uses titles and/or navigational aids to indicate the visitor's location within the Longwood University web site
X
X
X
O
Must be able to use "Back" button or another clearly visible method to return to previously viewed pages if navigation not consistent
X
X
X
O
Date last modified appears on any time-sensitive material
X
X
X
O
Site home page contains contact information (phone, fax, email, mailing address, physical address) for the unit OR a clearly visible "Contact Us" link to a page with this information
X
X
X
O
The Longwood University logotype or wordmark is clearly visible without scrolling
X
X
X
O
Site home page contains a link to Longwood University's home page
X
X
X
O
All pages in the site link back to the site's home page
X
X
X
O
Has consistent navigation options
X
X
X
O
Site's home page is named index.htm or index.html if located on Longwood servers
X
X
X
O
Complies with Longwood University style manual regarding Longwood logos, colors, etc and maintains a coordinated identity for the University
X
X
X
O
Site's home page contains a copyright notice
X
O
O
 
Uses fonts and colors that complement longwood.edu design ("Verdana" for text content, "Georgia" for headers)
O
O
O
 
Links contain relevant text, not "click here" or something similar.
GOOD: "see our Multimedia Archive"
BAD: "click here for our Multimedia Archive"
O
O
O
O
All pages are accompanied by the official disclaimer that the page contents are not routinely regulated and do not necessarily reflect the views of Longwood University
 
 
 
O