Longwood’s Fall 2021 Semester

Building on the success of a full academic year with students on campus and in classrooms, Longwood is approaching the Fall 2021 semester with a full slate of in-person classes.

This academic year, Covid-19 immunization has been added to the list of required vaccinations for students. For more information, please read the original message to students and the update. For the safety and health of the Longwood community, students who claim a medical or religious exemption to the vaccine requirement are subject to additional guidelines while on Longwood’s campus. 


Current Covid-19 Requirements

Face coverings required for all students, faculty, staff, and visitors in indoor spaces on campus.

If not vaccinated, you must:

  • Isolate or quarantine for up to 14 days if contact exposed or following a positive test
  • Agree to random testing if asked by the University
  • Have limited participation in club sports and other student events and activities, dependent on the activity.

Note: More information will be added below as it becomes available. The latest changes were made on Wednesday, September 8, 2:03 PM.

Information for Students

Student Health

Is Longwood requiring students to be vaccinated?

Longwood is including Covid-19 among its vaccination and health requirements for the coming academic year.

Every student must either confirm you have received the vaccine, or claim a religious or medical exemption and agree that you will follow certain guidelines based on state and other official guidance (a link to this form will be emailed to every student by the end of July). 

Where can I make a vaccine appointment in Farmville?

There are three locations in Farmville that offer the vaccine.
Walmart and CVS both have the Pfizer vaccine, while Walgreens has the Moderna vaccine. To sign up for an appointment you can follow the links below. All COVID vaccines are free of charge.

Also, beginning Aug. 19, students, faculty, and staff can make appointments to receive the Moderna vaccine at the University Health Center by calling (434) 395-2102.

If a student claims a medical or religious exemption and is not vaccinated, will they face additional restrictions on campus?

Yes. All current restrictions in place will appear at the top of this page in the blue box. These may be updated as the academic year unfolds and guidance from the state and health officials change. Following them will be required by the Student Code of Conduct.

Do I have to wear a face covering on campus?

Effective Aug. 6, Longwood has reinstated an indoor face coverings policy, applying to classrooms and indoor public spaces, for all faculty, students, staff and visitors.

In our community, the CDC recommends non-vaccinated people should consider wearing a mask in crowded outdoor settings and for activities with close contact with others. In general, fully vaccinated people do not need to wear a mask outdoors. Fully vaccinated people might choose to wear a mask in crowded outdoor settings.

What is a proper face covering?

Face coverings should:

  • Fit snugly but comfortably against the side of the face
  • Completely cover the nose and mouth
  • Be secured with ties or ear loops
  • Include multiple layers of fabric
  • Allows for breathing without restriction
  • Be washable and machine dried without damage or change to shape

Do I have to wear a face covering in my residence hall?

Face coverings are required in all public indoor places, including public areas of residence halls. That includes lobbies, hallways, elevators, and other common areas.

Are there restrictions on group meetings or event sizes?

Currently, there are no restrictions on gathering sizes. If gathering indoors, groups are required to wear face coverings.

Are there exemptions to the indoor face coverings policy?

There are several exemptions to the indoor face coverings policy. They include:

  • Your personal office or residence hall room. 
  • Certain classes such as musical performance in which other precautions will be in place.
  • While eating in Dorrill Dining Hall.

What are the rules for the Health & Fitness Center?

Non-vaccinated patrons will be required to wear a face covering at all times in Campus Recreation facilities and fields, including the Health & Fitness Center

Vaccinated patrons must wear a mask in all indoor Campus Recreation facilities, except when exercising.

What are the regulations for participation in club sports?

Non-vaccinated students will be required to wear a face covering at all times in all indoor settings including practices, during travel, and in the athletic training room.

Non-vaccinated students will be required to complete an initial Covid-19 test in order to be eligible to participate in club sports, and then agree to further testing every two weeks. Students who do not comply with testing will not be allowed to practice, compete, or travel. 

Vaccinated students will be required to wear a face covering in indoor settings, during travel, and in the athletic training room, but may remove them during exercise.

Masks are not required during competition.

Masks are not required while participating in Club Sports outdoors.

I am not vaccinated and am unable to wear a face covering due to a health condition. What do I need to do? 

Please contact the Accessibility Resources Office at (434) 395-2391.

Are all students, faculty and staff being tested before returning to campus?

No, Longwood is not requiring students, faculty, and staff to complete surveillance testing before returning to campus.

What should I do if I am at home and have symptoms of Covid-19 or feel sick?

Do not return to campus. Call your primary care physician at home to discuss whether you need to be tested for the virus. Also, inform the University Health Center of your status at 434-395-2102.

What should I do if I am on campus and have symptoms of Covid-19 or feel sick?

Call the University Health Center at 434-395-2102 or your medical provider, and they will discuss whether you need to be tested for the virus. Do not go to class, and contact your professors to discuss completing classwork.

I'm on campus and think I may have been exposed to Covid-19. What should I do?

If you are not vaccinated, you need to take immediate steps to isolate yourself from roommates and friends while on campus while you call the University Health Center at (434) 395-2102.

If you are vaccinated, you need to call the University Health Center at (434) 395-2102 so they can determine if contact tracing is appropriate.

What happens if I or someone else on campus tests positive for Covid-19?

Students who test positive for Covid-19 will be required to quarantine to contain the spread of the virus. When a student tests positive, health staff will determine whether they can safely quarantine in their own room or if they need to move to a room in Cox Hall for the duration of their quarantine period. 

Students temporarily staying in Cox Hall will have meals delivered and will be able to work with professors to stay on pace with their classes. 

For privacy reasons, Longwood will not release the names of students, faculty, or staff who test positive for Covid-19. 

What happens if I am not vaccinated and have been exposed to the Covid-19 virus?

You will be required to quarantine for up to 14 days.

Can I get tested for Covid-19 at the University Health Center?

Yes, the University Health Center can administer both PCR and Antigen Covid-19 tests to the university community. Since the testing is generally in conjunction with a visit to the UHC there is the normal co-pay. Make an appointment to be tested by calling 434-395-2102.

PCR tests are sent to LabCorp for processing and the turnaround time thus far has ranged from 24 hours up to a week, depending on the lab’s volume.

If the University Health Center is closed, there are local health care options. Centra operates both Southside Community Hospital and a primary care facility located near campus on Main Street that accepts walk-in patients. That primary care facility is open until 8 p.m. weekdays and on Saturdays.

If I test positive at a health care provider other than the University Health Center, what should I do?

Do not return to campus. Contact the University Health Center at (434) 395-2102 to let Longwood staff know about your status.

Can I get vaccinated at the University Health Center?

Yes. Beginning Aug. 19, students, faculty, and staff can make appointments to receive the Moderna vaccine at the University Health Center by calling (434) 395-2102.

Academics

Building on the success of a full academic year with students on campus and in classrooms, Longwood is offering a full slate of in-person classes in Fall 2021.

What are in-person classes going to look like in Fall 2021?

We are planning to be as close to normal as possible with fully in-person classes. There will likely still be some classroom precautions in place based on the guidelines and overall public health situation. We plan for classroom capacity to return to normal levels.

Will students have the option of taking fully online classes in Fall 2021 if they wish?

Undergraduate students have the option to search and register for classes with different meeting times and methods, though there are typically very few online-only classes. We will not make accommodations in the fall for a student to attend their scheduled in-person classes remotely. If you would like to talk with someone about your concerns, please email questions@longwood.edu.

Will students still have to wear masks in classrooms in the Fall?

Currently, all students are required to wear masks in classrooms.

Can I participate in a Brock Experience?

Brock Experiences are planning to resume in 2022.

Housing

Are face coverings required in residence halls?

Face coverings must be worn in public areas of residence halls, including lobbies and hallways. Students are not required to wear face coverings in their private rooms.

Events

What can I expect in Fall 2021 in regards to campus life and some of the traditional events that students look forward to?

We are planning for the GAME, Oktoberfest, Family Weekend, and some of the other events we traditionally hold in the Fall to take place in-person. Specific communication about any restrictions on these traditional events will be sent to students ahead of the event. We will place extra effort next year on making the most of those opportunities, ensuring those traditions go forward more strongly than ever. The same is very much true for clubs and organizations, where we’ll be much closer to the normal experience when it comes to meetings and gatherings.

Financial Aid / Student Employment

My family’s finances have changed due to Covid-19. Do I qualify for more financial aid?

Longwood understands that some family finances have been negatively impacted by the Covid-19 pandemic and are here to work with you. Contact the Financial Aid Office at finaid@longwood.edu or 434-395-2077 to request a “Change In Income” form to reflect your current financial situation.

Can I still do work-study in the fall?

If you have been awarded a work-study and have a job, you may complete the work-study.

Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act

Who will receive a CRRSA grant?

All Longwood undergraduate students who had a valid FAFSA on file and received federal Pell Grant funding for Spring 2021 before April 6, 2021 will receive a CRRSA grant.

How much money was distributed to students through the CRRSA?

Longwood received approximately $1.6 million from the CRRSA to support students with financial need related to the Covid-19 pandemic, all of which is being distributed to students.

How will the money be distributed?

Students who are returning for the 2021-22 academic year will have their funding applied directly to their student accounts, unless they opt to receive a check. Graduating seniors or other eligible students not returning for the 2021-22 academic year will receive a check in the mail.

Are graduate students eligible for CRRSA funding?

Graduate students can apply to receive CRRSA grants if they meet the following criteria:

  • Enrolled in a campus based graduate program in spring 2021 as of add/drop deadline for full-term
  • Have a current FAFSA on file with Longwood as of April 6th
  • Have demonstrated need
  • Experienced an emergency cost that arose due to coronavirus such as tuition, food, housing, health care (including mental), childcare

To apply for this graduate school funding, please email graduate@longwood.edu for more details.

Is the grant money taxable?

No, the grant funding is not includible in your gross income.

How is CRRSA funding different from CARES Act funding that was distributed last spring?

The federal government has approved three separate relief packages with funds appropriated for students in higher education. They are:

  • CARES Act. Approximately $1.6 million was distributed to qualifying students in Spring 2020.
  • Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act. Approximately $1.6 million is being distributed to qualifying students in July 2021.
  • American Rescue Plan (ARP). Approximately $4.4 million will be distributed to qualifying students. We are still working to determine eligibility and distribution plans for ARP funding and will communicate when those are finalized.

Are there different qualifying students for each round of funding?

Yes. Part of the difference is that the federal government allocates portions of the money for specific populations of students, and we follow those guidelines.

American Rescue Plan (ARP)

Who will receive ARP funding?

All Longwood undergraduate students will receive funding through the American Rescue Plan. 

How much money was distributed to students through the ARP?

Longwood received approximately $4.5 million from the ARP to support students with financial need related to the Covid-19 pandemic, all of which is being distributed to students.

Are graduate students eligible for ARP funding?

Some Graduate students are eligible for separate grant funding, and those who are have been contacted by the College of Graduate and Professional Studies about applying for those grants.

Is the grant money taxable?

No, the grant funding is not includible in your gross income.

How is ARP funding different from CARES Act and CRRSA funding that was distributed previously?

The federal government has approved three separate relief packages with funds appropriated for students in higher education. They are:

  • CARES Act. Approximately $1.6 million was distributed to qualifying students in Spring 2020.
  • Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act. Approximately $1.6 million is being distributed to qualifying students in July 2021.
  • American Rescue Plan (ARP). Approximately $4.5 million will be distributed to qualifying students. We are still working to determine eligibility and distribution plans for ARP funding and will communicate when those are finalized.

Are there different qualifying students for each round of funding?

Yes. Part of the difference is that the federal government allocates portions of the money for specific populations of students, and we follow those guidelines.


Campus Operations

What is the academic calendar for the Fall 2021 semester?

You can find the current academic calendar for 2021-2022 here.

Dining

Is Dorrill Dining Hall and other food options open?

Yes, D-Hall and other food options in Upchurch, Greens To Go, the Pod, Chick fil-A, and Moe's are open.

Are food service workers required to wear PPE?

Yes, all food service workers are currently required to wear face coverings and gloves.


Information for Faculty & Staff

Am I required to be vaccinated?

Gov. Northam in August announced that all state employees are required to be vaccinated by Sept. 1. Employees that are not fully vaccinated are required to submit weekly test results.

Where can I make a vaccine appointment in Farmville?

You can make a vaccination appointment at the University Health Center by calling 434-395-2102. The University Health Center is administering the Moderna vaccine.

There are three additional locations in Farmville that offer the vaccine.

Walmart and CVS both have the Pfizer vaccine, while Walgreens has the Moderna vaccine. To sign up for an appointment you can follow the links below. All COVID vaccines are free of charge.

How do I show proof of my vaccination status?

Use your phone or desktop computer to upload a picture of your Vaccination Record Card or equivalent document through this secure link: https://www.longwood.edu/covid19/employeevaccinestatus

You can also email Human Resources at HRCovid19@longwood.edu and set up an appointment to present your proof of vaccination in person.

If I am not fully vaccinated and on leave for a week, will I be required to test while on leave before I can return to work?

Employees would not be required to test during their seven days of leave, but must go through the testing protocol before returning to work if it has been more than seven days since their last approved testing. They should contact the University Health Center before returning to try to schedule an appointment the morning of their return. They should also continue with their normal testing appointment to stay on a 7-day schedule.

Do I have to wear a face covering on campus?

Effective Aug. 6, Longwood has reinstated an indoor face coverings policy, applying to classrooms and indoor public spaces, for all faculty, students, staff and visitors.

In our community, the CDC recommends non-vaccinated people should consider wearing a mask in crowded outdoor settings and for activities with close contact with others. In general, fully vaccinated people do not need to wear a mask outdoors. Fully vaccinated people might choose to wear a mask in crowded outdoor settings.

What is a proper face covering?

Face coverings should:

  • Fit snugly but comfortably against the side of the face
  • Completely cover the nose and mouth
  • Be secured with ties or ear loops
  • Include multiple layers of fabric
  • Allows for breathing without restriction
  • Be washable and machine dried without damage or change to shape

Should faculty and staff continue to telework?

Employees requesting accommodation including flexible work schedules or modified offices, should contact Human Resources. Telework agreements continuing beyond August 1, 2021 must be reviewed and approved by your supervisor.

Who determines if I’m eligible for telework?

The vice president in your area will determine which employees are eligible for telework.

My job cannot be done via telework and I have health concerns about coming onto campus. What do I do?

Contact HR at hrCovid19@longwood.edu.

Weekly Testing

Which employees have to be tested weekly for Covid-19?

The Commonwealth of Virginia has mandated that all state employees who have not submitted proof of Covid-19 vaccination must submit weekly test results to their employer. This includes partially vaccinated faculty and staff at Longwood, who must fulfill the requirement until they are fully vaccinated.

Where do I sign up for weekly tests?

Weekly tests are being conducted by the University Health Center. Employees who are required to be tested have been contacted individually about the signup process. If you have questions about weekly testing, please email HRCovid19@longwood.edu.

Do I have to sign up each week for another appointment?

No. You will keep the same appointment day and time that you initially chose each week.

I’m required to be tested weekly, but I’m going to miss an appointment. What should I do?

Employees would not be required to test during their seven days of leave, but must go through the testing protocol before returning to work if it has been more than seven days since their last approved testing. They should contact the University Health Center before returning to try to schedule an appointment the morning of their return. They should also continue with their normal testing appointment to stay on a 7-day schedule.

Can I submit an over-the-counter home test?

No, the only test results Longwood will accept are from the University Health Center.

I’m not vaccinated, but I don’t want to be tested weekly. What are my options?

The Commonwealth of Virginia requires you to submit weekly test results to the university until you are fully vaccinated. Employees who fail to do so will face escalating disciplinary measures, including leave without pay and eventually if necessary termination.

I’ve recently tested positive for Covid-19 and have been cleared to return to work. Do I still need to submit weekly tests?

Please contact Human Resources at HRCovid19@longwood.edu and we will work with you to ensure your testing schedule follows the appropriate state and CDC guidance.

How is testing handled for an employee who is not fully vaccinated and has been out on extended leave (short-term disability, worker’s compensation or family medical leave, etc.)?

Employees on extended leave will not need to be tested weekly until they are being released to return to the work. As the leave is ending, employees should email HRCovid@longwood.edu at least two business days in advance to request assistance with scheduling a testing appointment with University Health Center. Employees are not able to return to work until they have been tested at least 24 hours before their return to work.