Faculty Policies & Procedures Manual

Description: This manual details all the policies and procedures relating to faculty members.

Owner: Academic Affairs


Students with Disabilities 8106

Description: The purpose of this policy is to comply with Title V, Section 504 of the Rehabilitation Act of 1973, students with physical and/or learning disabilities will not be discriminated against on the basis of their disabilities.

Owner: Academic Affairs


Student Records and Annual Notification 1007

Description: The Family Educational Rights and Privacy Act (FERPA) of 1974 (20 U.S.C. § 1232g; 34 CFR Part 99) is a federal law that protects the privacy of student education records and requires the establishment of policies to safeguard student records and data. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education; Longwood student records policies comply fully with FERPA...

Owner: Academic Affairs


Adjunct Faculty 2101

Description: The purpose of this policy is to define the use of adjunct faculty.

Owner: Academic Affairs


Awarding of Degrees 2102

Description: The purpose of this policy is to define commencement times for the University.

Owner: Academic Affairs


Articulation Agreements with Community Colleges 2103

Description: The purpose of this policy it to identify the authority for entering into articulation agreements with community colleges.

Owner: Academic Affairs


Delegation of Authority to Hire Academic and Administrative Employees 2104

Description: The purpose of this policy is to assign a delegation of authority to hire academic and administrative employees.

Owner: Academic Affairs


Determining Faculty Base Salaries for Academic Administrators with Tenure 2105

Description: The purpose of this policy is to establish a methodology for determining faculty base portions of academic administrator's salaries.

Owner: Academic Affairs


Enrollment of High School Seniors in College Courses 2106

Description: The purpose of this policy is to establish authorization for high school students to enroll in college courses.

Owner: Academic Affairs


Financial Exigency 2107

Description: The purpose of this policy is to define a condition of 'financial emergency' that may arise at some future time within Longwood; establish a process by which the existence and severity of the emergency is to be declared; establish a method and guidelines for adopting plans for the University's response to such emergency; and define the rights and privileges to be accorded faculty members when programs (both academic and non-academic) are reduced, reorganized, or terminated due to financial...

Owner: Academic Affairs


Intellectual Property 2110

Description: The purpose of this policy is to distinguish between Longwood and proprietary interests in intellectual property.

Owner: Academic Affairs


Off-Campus Graduate Studies 2111

Description: The purpose of this policy is to ensure Longwood graduate courses and programs at the Southern Virginia Higher Education Center (referred to as SVHED) and at other locations around the Commonwealth are offered consistent with the policies and standards of the Longwood Graduate Committee.

Owner: Academic Affairs


Tuition and Fee Waiver for Senior Citizens 2113

Description: The purpose of this policy is to provide notices to persons over sixty (60) years of age of tuition and fee waiver regulations provided for by the Senior Citizens Higher Education Act of l974, as amended in l977 by Sections 23-38.55, 23-38.58, and 23-38.59 of the Code of Virginia and as amended by Senate Bill 307 July 1, l988.

Owner: Academic Affairs


Longwood Center for the Arts: Facilities Usage 2201

Description: The purpose of this policy is to inform the Longwood community and the public at large of the intent and mission of the Longwood Center for the Visual Arts (LCVA).

Owner: Academic Affairs


Longwood Center for the Visual Arts: University Art Purchases 2202

Description: The purpose of this policy is to establish guidelines for the purchase of artworks at Longwood University.

Owner: Academic Affairs


University Code of Ethics 1000

Description: The purpose of this statement/policy is to comply with the requirement for an ethics policy to be written by all agencies of the Commonwealth. This requirement is part of the Agency Risk Management and Internal Control Standards (ARMICS) implemented by the Virginia Department of Accounts.

Owner: Administration & Finance


Advertising and Posting 1001

Description: The purpose of this policy is to ensure all advertising on campus is consistent with the mission of the University and higher education.

Owner: Administration & Finance


Process for Establishing Institutional Policies 1003

Description: The administrative policies and procedures of the University are the means by which the institution establishes its standard business practices. The purpose of this policy is to establish a uniform method for creating or changing administrative policies and procedures for the University. This policy base includes only those policies and procedures that are generally applicable to more than one office or department of the institution. Matters pertaining only to the internal procedures of a given.

Owner: Administration & Finance


Appendix B University Policy Approval and Update Procedures 1003

Description:

Owner: Administration & Finance


Customer Information Security Program 1005

Description: The Gramm-Leach-Bliley Act (GLBA), administered by the Federal Trade Commission (FTC), requires financial institutions such as Longwood University to establish policies and procedures for the privacy and safeguarding of customer financial information. The FTC has ruled that higher education institutions complying with the Family Educational Rights and Privacy Act (FERPA) satisfy the privacy requirement of the GLBA, but not the safeguard requirement. In accordance with the safeguard component...

Owner: Administration & Finance


Distance Education Student Privacy 1016

Description: Longwood University recognizes the importance of compliance with Federal Requirement 4.8.2, a requirement which is enforced through the reaffirmation process conducted by the Southern Association of Colleges and Schools Commission on Colleges. Federal Requirement 4.8.2 states that universities that offer distance or correspondence education must have a written procedure for protecting the privacy of students enrolled in distance and correspondence education courses or programs...

Owner: Administration & Finance


Golf Course:Rules and Regulation 1101

Description: The purpose of this policy is to establish campus rules and regulations necessary for the safe and efficient operation of the Longwood University Golf Course.

Owner: Administration & Finance


Honorary Degree 2108

Description: The purpose of this policy is to establish the authority for the institution to grant honorary degrees.

Owner: Administration & Finance


Substantive Change Reporting Policy 2114

Description: Longwood University recognizes the importance of compliance with the Substantive Change for Accredited Institutions of the Commission on Colleges policy statement of the Southern Association of Colleges and Schools (SACSCOC, 2011), which requires the university to report all substantive changes accurately and in a timely manner to the Commission on Colleges (COC). This policy exists specifically to establish, clarify and communicate the requirement that all university changes deemed to be...

Owner: Administration & Finance


Documentation of Written Student Complaints 3411

Description: The purpose of this policy is to formalize the documentation of formal written student complaints.

Owner: Administration & Finance


Attendance 5204

Description: The policy applies to Classified employees and Administrative and Professional faculty only. Instructional faculty attendance is addressed in the Longwood Faculty Policies and Procedures Manual.

Owner: Administration & Finance


Foundation Funds Disbursement Policy 9301

Description: The purpose of this policy is to establish guidelines for determining accountable uses for Foundation funds.

Owner: Administration & Finance


Policies Governing the Relationship Between the Foundation and the University 9302

Description: The purpose of this policy is to define the relationship between the University and the Foundation.

Owner: Administration & Finance


University Policy Approval and Update Procedures

Description: Each Vice President will designate a division representative to be responsible for reviewing and updating their areas' policies on an annual basis. All new or revised policies must be brought to Cabinet by the appropriate vice president for initial review and approval.

Owner: Area Coordinators


Intercollegiate Athletics: Alcohol Policy 1201

Description: The Athletic Department expects student-athletes to conform to the policy on alcohol use and to abide by expectations of them as representatives of Longwood University. Student-athletes who use alcohol to the contrary of this policy risk suspension from the team by the Athletic Department.

Owner: Athletics


Student Athlete: Arrest Policy 1203

Description: These guidelines are intended to provide direction for appropriate responses to each case while providing flexibility. Modifications to the guidelines are acceptable only if they receive prior approval by the appropriate sport supervisor.

Owner: Athletics


Inclement Weather Policy

Description: The Box Office operates under the University's Inclement Weather Policy. If the University is closed, the Box Office is also closed.

Owner: Box Office


Sold-out Show Policy

Description: In the event of a sold-out performance, any tickets not presented by 5 minutes to curtain (the start of the show) are subject to be re-sold. On sold-out nights, a waiting list will be available in the lobby at 6p.m. on a first-come, first served basis (no names taken by phone).

Owner: Box Office


Debt Management 1009

Description: The purpose of this policy is to establish a guideline for the management of University debt that supports the mission and strategic objectives of the Institution, maintains existing buildings and infrastructure, and invests in a new facility while monitoring the University's financial condition.

Owner: Budget Office


Budget Deficits 4201

Description: This policy is designed to avoid budget deficits, generally, and manage them if they occur.

Owner: Budget Office


Responsibility of Budget Managers 4202

Description: The purpose of this policy is to establish general guidelines for managing the institution's departmental budgets.

Owner: Budget Office


Revenue Generating Activities 4203

Description: The purpose of this policy is to establish general guidelines for managing Longwood's revenue generating activities.

Owner: Budget Office


Design Guidelines and Construction Standards

Description: It is Longwood University’s intent to maximize the design potential of each campus building project in terms of accommodating the programs to be served, fostering collegiality on the campus, and contributing to the public realm that defines the Longwood University campus as a unique place.

Owner: Campus Planning & Construction


Memorial and Commemoration 7212

Description: This policy is intended to provide guidance to the process of establishing memorials and commemorations located on property owned or managed by Longwood University. This policy does not address major gifts. The policy is administered by the Longwood University Space Planning and Management Committee (SPMC)

Owner: Campus Planning & Construction


Camera System Installation Procedures

Description: This policy and procedure ensures that the IPVS security cameras are designed according to the Office of Integrated Security Systems and ABS Technology Architects requirements and meet the standard specifications for installation.

Owner: Campus Planning & Construction


Camera Systems Standards

Description: These standards detail the specifications required for all camera systems installed on campus.

Owner: Campus Planning & Construction


Longwood Signage Standards

Description: These standards detail the requirements for all signage on Longwood's campus.

Owner: Campus Planning & Construction


Standards for Campus Construction

Description: It is our goal to preserve pedestrian safety, the daily business of the University, and the campus aesthetic while allowing construction to occur on campus.

Owner: Campus Planning & Construction


Payment Card Security Policy 1015

Description: Longwood University accepts credit/debit cards as payment for various goods and services. The purpose of this policy is to establish appropriate procedures to ensure that all applicable University units conduct business in accordance with Payment Card Industry Data Security Standards (PCI DSS). This policy applies to all academic and administrative units and employees of Longwood University who accept credit/debit card payments and all external entities contracted by Longwood to provide...

Owner: Cashiering & Student Accounts


Managing and Collecting Receivables 4301

Description: The purpose of this policy is to establish a standard for managing receivable balances and collecting University financial obligations.

Owner: Cashiering & Student Accounts


Contested Debt Set-off Claims 4302

Description: The purpose of this policy is to establish a process for re-mediating disputed debt set-off claims.

Owner: Cashiering & Student Accounts


Funds Handling and Deposit Procedures 4305

Description: The purpose of this policy is to establish a responsible system for handling institutional funds, to include the establishment, maintenance and elimination of change fund accounts.

Owner: Cashiering & Student Accounts


Perkins Loan Rehabilitation 4307

Description: The purpose of this policy is to establish a Loan Rehabilitation Program.

Owner: Cashiering & Student Accounts


Prohibition on Cashing Checks 4310

Description: The purpose of this policy is to establish the University's position on check cashing.

Owner: Cashiering & Student Accounts


Returned Items 4311

Description: The purpose of this policy is to establish a payment procedure to satisfy returned items, either paper checks or ACH drafts.

Owner: Cashiering & Student Accounts


Longwood University Payment Card Security Procedures

Description: Longwood University accepts credit cards as payment for various goods and services to improve customer service and bring efficiencies to the cash collection process. The Payment Card Industry Data Security Standard (PCI DSS) is a mandated set of security requirements that apply to all transactions surrounding payment card acceptance and the merchants/organizations that accept cards as a form of payment...

Owner: Cashiering & Student Accounts


Graduate Assistantship Policy and Procedures

Description:

Owner: College of Graduate & Professional Studies


Wiring Standards

Description:

Owner: Communications Technology


Attendance Policy

Description: The intent of the Attendance Policy is to prevent appointments from going unused.

Owner: Counseling & Psychological Services (CAPS)


Cell Phone Policy

Description: The purpose of this policy is to promote a safe and productive treatment environment that maintains confidentiality and minimizes distractions towards others. This policy applies to the use of cellular devices.

Owner: Counseling & Psychological Services (CAPS)


Dean of Students Grievance Procedure

Description: Anyone wishing to file a complaint shall submit a written grievance to the Dean of Students office within thirty calendar days of the event (s) triggering the grievance.

Owner: Dean of Students


General Fund-Raising 9201

Description: The purpose of this policy is to establish the appropriate business practices for any private fund raising programs or solicitations on behalf of Longwood University. This policy applies to all faculty, staff, students and student organizations, coaches, volunteer support groups and any other entity raising funds from the private sector on behalf of Longwood University. This policy is not intended to apply to any separate corporate entities which might have an articulated agreement with the Univ

Owner: Development


Non-Discrimination and Reasonable Accommodation on the Basis of Disability 5201

Description: Longwood University is committed to providing equal access to employment and educational opportunities for persons with disabilities. Longwood University recognizes that individuals with disabilities may need reasonable accommodations to have equally effective opportunities to participate in or benefit from university educational programs, services and activities, and to have equal employment opportunities.

Owner: Disability Resources


Students with Disabilities 8106

Description: The purpose of this policy is to comply with Title V, Section 504 of the Rehabilitation Act of 1973, students with physical and/or learning disabilities will not be discriminated against on the basis of their disabilities.

Owner: Disability Resources


Interpreting Services

Description: Interpreting Services MUST be requested at least 6 weeks in advance

Owner: Disability Resources


Emergency Evacuation Procedures

Description: In the event of an emergency, these procedures with help individuals with disabilities evacuate buildings and get to safety.

Owner: Disability Resources


Service Animal Policy

Description: Service animals are animals trained to assist people with disabilities in the activities of normal living.

Owner: Disability Resources


Service Animal Policy

Description: Service animals are animals trained to assist people with disabilities in the activities of normal living. The Americans with Disability Act (ADA) definition of service animals is ...

Owner: Disability Resources


Regulatory Agency ProcedureRegulatory Agency Procedure

Description: The purpose is to establish a procedure for an orderly response that protects the interests of Longwood University and provides for appropriate cooperation for all involved. Examples of regulatory agency visits, investigations, or requests for information that are subject to this procedure are agent/inspector/compliance officers of any Regulatory Agency

Owner: Environmental Health & Safety


Environmental, Occupational, Health and Safety 5601

Description: This policy is intended to provide guidance to all Longwood University faculty, staff, students, where applicable, and those contract employees working within and under Longwood University's direction on all Longwood University properties.

Owner: Environmental Health & Safety


Safety Rules Enforcement 5602

Description: The purpose of this policy is to provide guidance for the enforcement of safety rules and regulations in effect at Longwood University.

Owner: Environmental Health & Safety


Use of Electric Space Heaters 5603

Description: The purpose of this policy is to establish a standard for responsible use of appropriately manufactured space heaters under temporary circumstances.

Owner: Environmental Health & Safety


Campus Non-Smoking Policy 5604

Description: It is the objective of Longwood University to provide the healthiest environment possible. This policy is designed to promote healthy lifestyles as well as to protect students, faculty, and staff from secondhand smoke, while addressing the litter problem on campus that is directly related to smoking.

Owner: Environmental Health & Safety


Emergency Text Messaging Alert System 5606

Description: The purpose of this policy is to provide guidelines for the use of the Longwood University Emergency Text Messaging alert system.

Owner: Environmental Health & Safety


Standard Operating Guideline #1: Floor Wardens Standard Operating Guideline #1: Floor Wardens

Description: The purpose of the Floor Warden program is to ensure accountability when any building which houses University staff, faculty, contracted employees, or visitors is evacuated due to an emergency situation. The Floor Wardens are a designated staff or faculty member that is present in their building during the greatest number of days out of the calendar year.

Owner: Environmental Health & Safety


Standard Operating Guideline #2: Hot Work PermitStandard Operating Guideline #2: Hot Work Permit

Description: Anytime cutting, welding, brazing, grinding, soldering, thawing pipes, Torch applied roofing, or any operation involving open flames or one that is capable of producing heat and/or sparks, a safety hazard can exist unless proper care is observed. These hazards include fire, burns, injuries to sight and respiratory consequence from fumes, gases, sparks, hot metal and radiant energy.

Owner: Environmental Health & Safety


Standard Operating Guideline #3: Weekly Fire Pump InspectionStandard Operating Guideline #3: Weekly Fire Pump Inspection

Description: This procedure establishes guidelines for the weekly/monthly inspection and testing of all fire pumps within Longwood University by representatives of the University’s staff. This Procedure is base on NFPA 25 Standard for the Inspection, Testing and Maintenance of Water-Based Fire Protection Systems, Chapter Eight. The purpose of inspection and testing shall be to verify the pump starts upon loss of pressure and the pump assembly is in operating condition and is free from physical damage.

Owner: Environmental Health & Safety


Standard Operating Guideline #4: Bloodborne PathogenStandard Operating Guideline #4: Bloodborne Pathogen

Description: The following written Bloodborne Pathogens Exposure Control Plan (the Plan) establishes the requirements and procedures necessary to eliminate or minimize employee occupational exposure to pathogenic microorganisms and other infectious materials. The exposure control procedures herein have been developed and implemented to ensure that faculty and staff personnel are knowledgeable of the disease causing pathogens potentially present in human blood (e.g., HBV and HIV) and the specific measures...

Owner: Environmental Health & Safety


Standard Operating Guideline #5: Forklift SafetyStandard Operating Guideline #5: Forklift Safety

Description: The purpose of this Powered Industrial Truck Program is to protect the health and safety of all employees assigned to operate powered industrial trucks and to comply with the requirements of 29 CFR 1910.178 (Powered Industrial Trucks).

Owner: Environmental Health & Safety


Standard Operating Guideline #7: Fluorescent Lamp Recycling Program

Description: It is the purpose of Longwood University to provide environmentally sound solutions to our waste disposal need. The fluorescent lamp recycling program was designed to properly and most efficiently dispose of the fluorescent tube lamps used for lighting our buildings. Longwood University has a Bulb Eater Fluorescent Lamp Crushing System from Air Cycle Corporation. The system was designed to crush the lamp tubes and end caps in a manner that contains the trace mercury used in fluorescent lamp

Owner: Environmental Health & Safety


Campus Fire Safety

Description: Campus Fire Safety

Owner: Environmental Health & Safety


Environmental Protection Policy 1011

Description: The purpose of this policy is to guide Longwood University operations as they relate to the Institution's impact on the environment.

Owner: Environmental Health & Safety


Use of State Vehicles 7209

Description: The purpose of this policy is to set guidelines for the use of State-­owned vehicles.

Owner: Facilities Operations


15 Passenger Van 3403

Description: This policy is to ensure all faculty, staff, or students who operate fifteen (15) passenger vans in support of Longwood sponsored activities have completed appropriate clearance procedures.

Owner: Facilities Operations


Elevators 7202

Description: The purpose of this policy is to provide guidance on the maintenance of the university's elevator equipment. Elevators are one of the safest means of automated transportation and are essential in creating an accessible campus environment. They are comprised of mechanical and electrical components which require routine maintenance and adjustments.

Owner: Facilities Operations


Key Security 7203

Description: The purpose of this policy is to establish a system for the control of keys for University controlled facilities.

Owner: Facilities Operations


Maintenance Work Orders 7204

Description: The purpose of this policy is to establish a maintenance work order system to manage maintenance-related work orders systematically.

Owner: Facilities Operations


Prohibition of Pets/Animals in University Owned or Managed Buildings 7206

Description: The purpose of this policy is to establish a prohibition against keeping animals in any university managed, owned, or leased facilities.

Owner: Facilities Operations


Setup Assistance for Events and Conferences 7207

Description: The purpose of this policy is to provide guidelines for assistance provided by the Facilities Management (FM) Department for Events and Conferences.

Owner: Facilities Operations


Snow Removal 7208

Description: The purpose of this policy is to set guidelines for the removal of snow and ice during inclement weather conditions.

Owner: Facilities Operations


Space Allocation and Assigment 7210

Description: The purpose of this policy is to establish the parameters for the allocation of University Space.

Owner: Facilities Operations


Space Configuration Management 7211

Description: The purpose of this policy is to establish the parameters for the management of the configuration of University spaces.

Owner: Facilities Operations


Memorial and Commemoration 7212

Description: This policy is intended to provide guidance to the process of establishing memorials and commemorations located on property owned or managed by Longwood University. This policy does not address major gifts. The policy is administered by the Longwood University Space Planning and Management Committee (SPMC)

Owner: Facilities Operations


Internal Controls 1008

Description: The purpose of this policy is to provide guidelines for the implementation of internal controls, in accordance with state requirements, at Longwood University.

Owner: Financial Operations


Investment of Local Funds 1010

Description: The majority of revenue collected by Longwood University is submitted to the State Treasury Department. The limited amount that is not remitted is considered to be local funds by the University and is therefore available for investment.

Owner: Financial Operations


Identity Theft Preventions 1013

Description: This policy implements an Identity Theft Prevention Program ("Program") at Longwood University, pursuant to the Federal Trade Commission's Red Flags Rule under Section 114 and 315 of the Fair and Accurate Credit Transactions Act, which amended the Fair Credit Reporting Act...

Owner: Financial Operations


Disbursements: General Requirements 4102

Description: The purpose of this policy is to establish a guideline for the payment of invoices for materials, supplies, equipment, or services provided by various vendors or individuals.

Owner: Financial Operations


External Grants and Sponsored Research 4103

Description: This policy formalizes the responsibilities for administration of non-charitable and charitable grants and establishes guidelines for faculty and administrators who are involved in applying for, receiving, and administering external grants.

Owner: Financial Operations


Travel Charge Card Program 4107

Description: The purpose of this policy is to establish an individual travel card for Longwood employees.

Owner: Financial Operations


Travel Regulations 4108

Description: The purpose of this policy is to inform employees of state travel regulations for reimbursement of reasonable and necessary expenditures to individuals traveling on official business of the Commonwealth. The regulations set forth herein have been established in accordance with the Code of Virginia. State travel regulations may be found in Section 20335 of the Commonwealth of Virginia Accounting Policies and Procedures Manual (CAPP)...

Owner: Financial Operations


Fixed Assets Management 4204

Description: The University has a significant investment in fixed assets, such as land, buildings, fixed and moveable equipment, which are used to carry on the institution's mission and objectives. The purpose of this policy is to ensure that the University's fixed assets are acquired, safeguarded, controlled, disposed of, and accounted for in accordance with state and federal regulations, audit requirements, and generally accepted accounting principles.

Owner: Financial Operations


Fixed Assets Department Procedure for Inventory Process

Description: To physically count and confirm existence of Longwood University assets. To ensure all ETF and any assets costing over $5,000 are tagged and included in the appropriate department inventory list. To determine whether unrecorded or improperly recorded transactions have occurred and lastly to identify any excess, defective, or obsolete assets on the inventory list.

Owner: Financial Operations


Procedure for Completing Travel Expense Reimbursement Voucher

Description: The TERV form is to be used as the preferred method of reimbursement for University travel expenses. It replaces Commonwealth of Virginia forms DA-02-041 Travel Expense Reimbursement Voucher and DA-02-041A Travel Reimbursement Expense Reimbursement Voucher Continuation Sheet.

Owner: Financial Operations


Use of State Vehicles 7209

Description: The purpose of this policy is to set guidelines for the use of State­owned vehicles. The University maintains an interest in providing for the official transportation needs of the campus community. The University also seeks to maintain quality, safe transportation for such uses.

Owner: Fleet Services


Employee Driving Privilege 5213

Description: The University has a strong interest in ensuring that employees who drive Longwood owned or leased vehicles in the course of their jobs, do so responsibly, and act in accordance with established Commonwealth and Longwood procedures in reporting vehicle accidents. The University also has a strong interest in avoiding undue liability risks by curtailing driving privileges of employees whose driving conduct suggests they presently pose higher than normal risks.

Owner: Fleet Services


Motorized Vehicular Access to Brock Commons 3406

Description: Brock Commons was not designed as a passageway for vehicles. The desire to create a true pedestrian corridor was the driving design element. The use of motorized vehicles disrupts the intended use of the Commons and poses a danger to pedestrians. This policy ensures the safety and condition of Brock Commons and pedestrian traffic.

Owner: Fleet Services


Speaking Intensive Policy

Description: All students will take at least two speaking-intensive courses beyond Goals 1 through 11 and 14. Speaking-intensive courses shall be designated in the Catalog, in the registration schedule, and on the course syllabus.

Owner: General Education


Writing Intensive Policy

Description: All students will earn a grade of "C-" or better in at least two writing-intensive courses beyond courses required for General Education in Goals 1-11 and 13.

Owner: General Education


Privacy and Security Compliance 1004

Description: To ensure Longwood University is in compliance with Federal and State regulations governing privacy and security including, but not limited to, the Gramm-Leach-Bliley Act (GLBA), the Family Education Rights and Privacy Act (FERPA), and the Health Insurance Portability and Accountability Act (HIPAA).

Owner: Human Resources


Health Insurance Portability and Accountability Act Privacy 1006

Description: Longwood University is governed by the HIPAA Privacy Policies and Procedures Manual (pdf) of the Department of Human Resource Management, the Office of Health Benefits Programs.

Owner: Human Resources


Overtime Pay 4501

Description: The purpose of this policy is to describe the circumstances under which employees are entitled to overtime and compensatory pay.

Owner: Human Resources


Pay Practices 4502

Description: The purpose of this policy is to establish the basic pay processes and pay schedules for the University.

Owner: Human Resources


Alcohol, Drug, and Substance Use and Abuse 5202

Description: To protect the health, safety, and welfare of all members of the Longwood community by taking all reasonable measures to assure that a drug-free workplace is maintained and that employees perform their duties unimpaired by the effects of drugs or alcohol. (In accordance with Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act of 1989).

Owner: Human Resources


Confidential Employee Information 5207

Description: The purpose of this policy is to ensure that strict confidentiality is maintained in relation to information entrusted to the Human Resources (HR) Office. Although information security is the job of all employees of the HR Office, primary monitoring of the information security program is assigned to the Human Resources Information System (HRIS) manager, whose duty is both records management officer and security officer for all data information within the department.

Owner: Human Resources


Conflict of Interest 5208

Description: The purpose of this policy is to provide guidance to employees and officers relating to conflict of interest and to inform them of their duty to comply with the State and Local Government Conflicts of Interests Act (Code of Virginia § 2.2-3100 et seq.).

Owner: Human Resources


Dress Code 5210

Description: The purpose of this policy is to establish basic guidelines for appropriate work dress, which promote a positive image of the institution, but also allow for maximal flexibility to maintain good morale, respect individual religious, racial, gender-specific and ethnic attire, and give due consideration to safety and sound business practice.

Owner: Human Resources


Educational Benefits for Employees 5211

Description: Professional growth is important to Longwood University. This policy seeks to assist its employees and their families in gaining increased, affordable access to Longwood University's course offerings.

Owner: Human Resources


Collection of Debts Owed by Employees 5212

Description: The purpose of this policy is to provide guidelines for Longwood University to collect all debts owed to it by its employees.

Owner: Human Resources


Non-Discrimination 5215

Description: The purpose of this policy is to restate the institution's commitment to diversity.

Owner: Human Resources


Gifts and Memorials (Remembrance Fund) 5217

Description: This policy is intended to make the Longwood community aware that the Human Resources Office receives funds from the Longwood Foundation annually for specific gift and memorial purposes and may be accessed for appropriate departmental gift and memorial needs relating to employees.

Owner: Human Resources


Guide to Employment of Foreign Nationals 5218

Description: This policy seeks to provide an overview of employment and residency issues for managers, relating to employment of foreign citizens. The policy is intended to answer very specific questions frequently encountered by search committees and foreign applicants for employment within the higher education environment. It is not intended as an instructional manual for departments to manage these issues on their own. Early contact with the Chief Human Resources Officer is imperative...

Owner: Human Resources


Hours of Operation 5219

Description: As an agency of the Commonwealth of Virginia, Longwood University is committed to providing convenient service to all citizens of the Commonwealth. The institution's normal business hours and employee schedules shall reflect that commitment to service. While some flexibility in scheduling exists in terms of flex-time and telecommuting, the overriding consideration in setting schedules shall be the efficient business operations of the University.

Owner: Human Resources


Inclement Weather/Campus Emergency Closings 5220

Description: The purpose of this policy is to state the communication process when University operations are affected by inclement weather/emergency closings and to outline the procedures related to pay and leave. Situations that are not outlined in this policy will adhere to the Department of Human Resource Management Policy 1.35, Emergency Closings.

Owner: Human Resources


Outside and Secondary Employment 5224

Description: Longwood University hires employees on both a full-time and part-time basis. Administrative and Professional, classified and hourly workers may engage in outside employment at any business enterprise which does not require their physical presence during the hours in which he or she is employed by the university. Under certain circumstances, an employee may hold a secondary or additional job(s) at Longwood that is outside of the scope of his/her primary job and may receive supplemental...

Owner: Human Resources


Overtime Leave for Classified Employees 5225

Description: Maximum Amount of Accruable Overtime Leave: No employee of the University may accrue more than eighty (80) hours of Overtime Leave. If an employee works additional hours which otherwise would have been eligible for Overtime Leave, the University will pay the employee Overtime Pay for those additional hours.

Owner: Human Resources


Employment Management for Administrative and Professional Faculty 5226

Description: The purpose of this policy is to establish a local policy that will guide the University's relationship with Administration and Professional (A/P) Faculty of the University.

Owner: Human Resources


Performance Management for Classified Employees w/Appendix C 5227

Description: Longwood embraces the Commonwealth of Virginia's Compensation Philosophy, which is "to pay employees in a manner sufficient to support and develop a high performance workforce that provides quality service in a fiscally responsible manner to the citizens of Virginia."

Owner: Human Resources


Recruitment and Selection 5228

Description: The purpose of the policy is to hire the best-qualified applicant for any position vacancy, promoting a fully efficient and consistent approach to meet the institution's needs, its commitment to diversity, and its obligations to Affirmative Action. It will also provide guidance regarding the recruitment and selection process for Administrative and Professional (AP) Faculty, Instructional Faculty (IF), and Classified and Wage employees, and to ensure compliance with federal and state regulations.

Owner: Human Resources


Return to Work 5230

Description: The purpose of this policy is to facilitate an expedient return to work for employees who have suffered personal or work-related injuries/illnesses while observing the temporary physical restrictions identified by the treating physician. The institution considers this a productive way to utilize valued employees when they are rehabilitating from injuries without jeopardizing that recovery.

Owner: Human Resources


Child Abuse, Neglect, and Reporting 5234

Description: The intention of this policy is to inform and provide awareness to each Longwood University faculty, employee, volunteer, administrator and person who have contact with minors at a Longwood University sponsored event, of the responsibilities each person has in reporting suspected child abuse and neglect.

Owner: Human Resources


Annual Crime and Sexual Misconduct Training 5238

Description: This policy requires training of employees, students or third parties on the reporting of crimes, fires, missing persons, and issues of all forms of sexual misconduct, including sexual discrimination, sexual harassment, sexual assault, sexual violence, dating and relationship violence, and stalking. Training shall be conducted annually during each calendar year.

Owner: Human Resources


Sexual Misconduct 5231

Description: Longwood University is committed to providing a healthy living, learning and working environment; an atmosphere that emphasizes the dignity and worth of the individual, which promotes personal integrity, civility and mutual respect, and creates an environment that is free from sexual misconduct and discrimination. Sexual misconduct, sexual discrimination and sexual harassment, are incompatible with Longwood’s commitment to diversity and educational equity.

Owner: Human Resources


Procedures for Educational Benefits for Employees 5211

Description: Professional growth is important to Longwood University. This policy seeks to assist its employees and their families in gaining increased, affordable access to Longwood University course offerings.

Owner: Human Resources


Procedures For Tuition Reimbursement For Graduate-level Courses Taken At Other Institutions 5211

Description: Refer to Longwood University Policy5211: EMPLOYEE AND RETIREE EDUCATIONAL BENEFIT PROGRAM for all eligibility requirements. Employees have to be enrolled in the course at the other institution before requesting approval for tuition reimbursement.

Owner: Human Resources


Non-Discrimination and Reasonable Accommodation On the Basis of Disability 5201

Description: Longwood University is committed to providing equal access to employment and educational opportunities for persons with disabilities. Longwood University recognizes that individuals with disabilities may need reasonable accommodations to have equally effective opportunities to participate in or benefit from university educational programs, services and activities, and to have equal employment opportunities

Owner: Human Resources


Attendance 5204

Description: The policy applies to Classified employees and Administrative and Professional faculty only. Instructional faculty attendance is addressed in the Longwood Faculty Policies and Procedures Manual.

Owner: Human Resources


Return to Work 5230

Description: The purpose of this policy is to facilitate an expedient return to work for employees who have suffered personal or work-related injuries/illnesses while observing the temporary physical restrictions identified by the treating physician. The institution considers this a productive way to utilize valued employees when they are rehabilitating from injuries without jeopardizing that recovery.

Owner: Human Resources


Employee Management for Administrative and Professional Faculty 5226

Description: The purpose of this policy is to establish a local policy that will guide the University's relationship with Administration and Professional (A/P) Faculty of the University.

Owner: Human Resources


Non-discrimination and Reasonable Accommodation on the Basis of Disability 5201

Description: Longwood University is committed to providing equal access to employment and educational opportunities for persons with disabilities. Longwood University recognizes that individuals with disabilities may need reasonable accommodations to have equally effective opportunities to participate in or benefit from university educational programs, services and activities, and to have equal employment opportunities....

Owner: Human Resources


Academic and Administrative Web Policy 6101

Description: The purpose of this policy is to establish guidelines for all information that resides on all official and unofficial Longwood University websites, including remotely hosted web pages, to ensure a consistent and coordinated message.

Owner: Information Security


Data Handling Standards

Description: Data owners may impose additional security controls/protections needed for a type of data, in addition to the controls required by the classification level.

Owner: Information Security


Academic Computing Labs 6102

Description: The purpose of this policy is to provide guidelines for the use of the academic computing labs by employees and students of the university, as well as other authorized users and groups.

Owner: Information Security


Password Creation Guidelines

Description: Because we recognize that everyone has trouble creating a good password that is easy to remember but not easy to guess we provide you with the following tips.

Owner: Information Security


Encryption 6103

Description: The primary purpose of this policy is to protect restricted data, as defined by the Data Classification Policy, by limiting the use of encryption to those algorithms that have received substantial public review and have been proven to work effectively; while setting standards for all use of encryption and to identify federal exportation regulations regarding encryption technologies.

Owner: Information Security


Acceptable Use of Information Technology Resources and Systems 6104

Description: The purpose of this policy is to establish parameters for the use of Longwood information technology (IT) resources and systems.

Owner: Information Security


Access to Information Technology Resources and Systems 6105

Description: The purpose of this policy is to identify the requirements for granting, maintaining and terminating users' access to university information technology (IT) resources and systems.

Owner: Information Security


Internet Privacy 6116

Description: The purpose of this policy is to establish the guidelines under which Longwood University will or will not collect and/or use information about visitors to its Internet web sites.

Owner: Information Security


Password Management 6119

Description: Effective password management is the most central single element in assuring the overall security of Longwood's information technology (IT) resources and systems and the protection of University data. The purpose of this policy is to ensure that all users are aware of their responsibilities in effective password management and to ensure that appropriate password standards are applied to all University IT systems

Owner: Information Security


Telecommunications 6122

Description: This policy regulates the use and management of voice, fax and cellular services provided to employees of Longwood University..

Owner: Information Security


Wireless Communication 6124

Description: The purpose of this policy is to identify the requirements that wireless communications technology must meet to provide the University with reliable and secure wireless services.

Owner: Information Security


Authentication 6125

Description: The purpose of this policy is to ensure that the person supplying an identity is the person to whom the supplied identity has been assigned.

Owner: Information Security


Physical Access 6127

Description: The purpose of this policy is to establish the rules for the granting, control, monitoring and removal of physical access to Longwood information technology resources and systems facilities. These facilities include areas containing sensitive data and telecommunications equipment.

Owner: Information Security


Malware Protection 6128

Description: Malware: Malware, short for malicious software, is any software designed to damage, disrupt, harm or compromise any computer, server or network. Viruses, worms, trojans, rootkits, bots, and spyware are all various forms of malware.

Owner: Information Security


Firewall Policy 6130

Description: This policy provides the configuration, maintenance, control and monitoring of enterprise-wide firewall technology used to safeguard the university's information technology (IT) resources and systems.

Owner: Information Security


Incident Response 6132

Description: The intent of this policy is to establish the requirements for effective incident reporting, response, and escalation practices with regard to the security of data and information technology (IT) resources and systems.

Owner: Information Security


Remote Access 6133

Description: The purpose of this policy is to define the minimum requirements for eligible employees to use University owned and non-University owned computing devices for remote access.

Owner: Information Security


Data Classification 6134

Description: The purpose of this policy is to identify how the sensitivity of the university's data will be classified.

Owner: Information Security


Security Roles and Responsibilities 6135

Description: The purpose of this policy is to establish university-wide security roles with assigned responsibilities for protecting university data and information technology (IT) systems.

Owner: Information Security


IT Systems Development Lifecycle 6136

Description: The purpose of this policy is to establish a University wide information technology (IT) systems development life cycle to offer consistency and structure to the IT systems development process and to ensure that security is considered throughout an IT system's development.

Owner: Information Security


Information Technology Resources and Systems Procurement 6137

Description: The purpose of this policy is to ensure that all Longwood University information technology (IT) resource and system procurement decisions are guided by the technology procurement principles of effectiveness and efficiency, including a thorough consideration of factors such as support needs, compatibility, security and budget maximization in all IT resource and system procurement decisions.

Owner: Information Security


eMail 6138

Description: The purpose of this policy is to ensure e-mail communication is used in a way that supports the university's mission.

Owner: Information Security


Change Management 6139

Description: The purpose of this policy is to require changes to Longwood University information technology (IT) resources and systems to be planned, communicated, documented and evaluated prior to implementation.

Owner: Information Security


Information Technology Accessibility 6140

Description: This policy is established to support the Longwood University community in promoting equal access opportunity to information technology (IT) by the application of accessibility standards, guidelines, training, tools and methods consistent with higher education. The aim is to provide this opportunity in a setting that fosters independence and meets the guidelines of the Americans with Disability Act (ADA) and the Rehabilitation Act of 1973.

Owner: Information Security


University Information Technology Security Program 6141

Description: Longwood University has a highly complex and resource rich information technology (IT) environment upon which there is increasing reliance to provide mission-critical academic, instructional and administrative functions.

Owner: Information Security


Information Technology Project Management 6142

Description: Longwood University has a highly complex and resource rich information technology (IT) environment upon which there is increasing reliance to provide mission-critical academic, instructional and administrative functions. Safeguarding the institution's computing assets in the face of growing security threats is a significant challenge requiring a strong, persistent and coordinated program that leverages widely accepted, effective security practices appropriate for the higher education environment

Owner: Information Security


Information Technology and Infrastructure, Architecture Ongoing Operations 6143

Description: It is critically important that Longwood University's information technology (IT) infrastructure, architecture and ongoing operations support the mission of the institution. To help ensure this need is met, decisions affecting these areas must reflect standards, guidelines and practices found to be effective in the higher education environment.

Owner: Information Security


Minimum Password Standards

Description: Per the Longwood Password Management policy these standards set the minimum requirements for passwords on any University IT system. **Systems utilizing the LancerNet ID and Password must meet the LancerNet Password Standards.**

Owner: Information Security


LancerNet Password Standards

Description: Establishes LancerNet Password Standards

Owner: Information Security


Information Technology Accessability 6140

Description: This policy is established to support the Longwood University community in promoting equal access opportunity to information technology (IT) by the application of accessibility standards, guidelines, training, tools and methods consistent with higher education.

Owner: Information Security


Privileged Access Control Standard

Description: The intent of this standard is to instruct authorized users on protection and preservation of the confidentiality, integrity, and availability of systems and information accessible through accounts with privileged access.

Owner: Information Security


Internet Privacy Statement

Description: Internet Privacy Statement Commitment to Privacy Thank you for visiting one of Longwood University's web sites. We are committed to providing the latest online services to both our visitors and members of the Longwood community. We are also committed to privacy issues, and we would like to take this opportunity to tell you about what information we collect, how we use this information, and your rights concerning this information. By using our web sites, you consent to the collection and

Owner: Information Security


Telephone Service

Description: Telephone Service

Owner: Information Security


Telephone Reimbursement Procedure  

Description:

Owner: Information Security


Remote Access Standards

Description: Individuals remotely accessing university IT resources and systems from non-university owned computing devices may use...

Owner: Information Security


Security Awareness and Training 6131

Description: The purpose of this policy is to identify the conditions necessary to provide information technology system users with appropriate awareness of system security requirements and of their responsibilities to protect information technology resources and systems.

Owner: Information Security


Security Awareness Training Enforcement Procedures

Description:

Owner: Information Security


Access To Information Technology Resources & Systems Procedures

Description: Creating IT-based resource access

Owner: Information Security


Compliance Checklist

Description: Compliance Checklist

Owner: Information Security


Academic and Administrative Web Procedures

Description: Web content manager(s): A web content manager is an individual with responsibility to update content on a web site. The department head/chair can designate multiple web content managers if the site is managed by the content management system, but all work by a student web content manager must be approved by a faculty or staff web content manager before publishing to the "live" web site.

Owner: Information Security


Internet Privacy Statement

Description:

Owner: Information Security


Minimum Encryption Standards

Description: Minimum Encryption Standards

Owner: Information Security


Security Awareness Training Enforcement

Description: Security Awareness Training Enforcement Procedures

Owner: Information Security


IT Systems Development Life Cycle Standard

Description: IT Systems Development Life Cycle Standard

Owner: Information Security


Electronic Data Disposal Standards

Description: The intent of these standards are to minimize the risks of exposing data to unauthorized individuals and inadvertently transferring software to those not licensed to use it...Any EDSD, especially those containing restricted data, must have all data sanitized prior to disposal as specified by these standards and the terms of any licensed software.

Owner: Information Security


Email Disclaimer

Description: This e-mail disclaimer has been approved by the Office of the Attorney General for use by Longwood employees. When using an e-mail disclaimer only the approved disclaimer may be used (see the E-mail policy) and the disclaimer should be added at the bottom of the e-mail message.

Owner: Information Security


Summaries

Description: University Policies and Standards Summarized for Easy Access

Owner: Information Security


Mars

Description: This is a landing page for the ITS Intranet on Mars. Authentication is Required.

Owner: Information Security


Use of University Facilities 5101

Description: The purpose of this policy is to establish policies and guidelines which govern the use of Longwood University owned facilities to ensure they are used in a manner consistent with the mission of the institution and requirements of the Commonwealth of Virginia. Facilities for the purpose of this policy include all buildings, land and physical property of Longwood University.

Owner: Institutional Advancement


Use of Lancaster and Ruffner First Floor Public Space 5102

Description: The purpose of this policy is to establish policies which govern the use of the Lancaster Building and the Ruffner building first floor public spaces to ensure they are used in a manner consistent with the mission of the institution and requirements of the Commonwealth of Virginia.

Owner: Institutional Advancement


Use of Lankford Student Union Public Space 5103

Description: The purpose of this policy is to establish policies which govern the use of the Lankford Student Union facility and the Lankford Mall to ensure they are used in a manner consistent with the mission of the institution and requirements of the Commonwealth of Virginia.

Owner: Institutional Advancement


Policy for Commemorative Naming of University Facilites and Programs 9202

Description: Facilities and programs at Longwood University may be named for individuals, corporations, organizations or other entities. Naming opportunities are intended to honor those who have made substantial monetary contributions to Longwood University and/or to honor those who are considered to have had a significant positive impact upon Longwood University and its students.

Owner: Institutional Advancement


Internal Auditor: Charter 1301

Description: This charter identifies the purpose, authority, and responsibilities of the office of Internal Audit.

Owner: Internal Audit


Coordination of Audit Effort 1302

Description: The purpose of this policy is to provide procedures for coordinating external and internal audit effort.

Owner: Internal Audit


Reporting Fraud to the Auditor 1303

Description: The purpose of this policy is to provide procedures for handling all suspected incidences of fraud within the University.

Owner: Internal Audit


Longwood Identification Cards 4601

Description: All enrolled students, faculty, staff and affiliates of Longwood University are eligible to receive a Longwood identification card or LancerCard. The requestor must present a valid form of identification at the LancerCard Center and the office must validate the information against the appropriate University administrative system.

Owner: Lancer Card


Meal Plan Appeal PolicyMeal Plan Appeal Policy

Description: The Longwood University Meal Plan Contract is for the full academic year (August - May), or if entered into after the start of the academic year, for the balance of the academic year. A meal plan is mandatory for all residential students living on the main campus or with-in any Longwood managed apartment.

Owner: Lancer Card


Lost ID Policy

Description: If you lose your Lancer Card, you will need to deactivate it immediately so your card can be protected from misuse.

Owner: Lancer Card


Terms and Conditions

Description: The Longwood University ID card, known as the LancerCard, is the official photo identification card of Longwood University and must be carried by cardholders at all times.

Owner: Lancer Card


Library Policies

Description:

Owner: Library


Investment Policy

Description: At the core of this investment policy statement is a set of fundamental investment beliefs which are the underpinnings of all Longwood University Foundation, Inc. investment policies: Endowment funds are by definition perpetual funds. The Finance Committee can afford to take a very long-term view in setting investment policy. Taking into account the long-term nature of endowment funds, the Longwood University Foundation should maintain a bias toward equity investments, which have historica

Owner: Longwood University Foundation


Standing Resolutions and Policies

Description:

Owner: Longwood University Foundation


Student Managed Investment Fund Policy

Description: A student managed investment fund at an academic institution is not a new idea. Many of the country’s leading colleges and universities have already established such funds. The list of institutions includes such prestigious schools as Harvard, Georgetown, Virginia Polytechnic Institute, and the University of Richmond. The Finance Club at Longwood College proposes the establishment of such a fund. It is a great opportunity and the right time for such action as Longwood transitions to its uni

Owner: Longwood University Foundation


Travel and Expense Reimbursement Policy

Description: This policy ensures that employee travel is consistent with the business objectives of Longwood University and Longwood University Foundation, Inc. It also ensures fair and equitable treatment of all employees by defining procedures for authorized business travel and guidelines for travel expense reimbursement.

Owner: Longwood University Foundation


Code of Ethics Policy

Description:

Owner: Longwood University Foundation


Description: This is the description of the standard policy

Owner: Marketing and Communications


Longwood Property and Liability Insurance Programs 5401

Description: The intent of this policy is to describe the various insurance programs providing coverage to Longwood University, its properties, and its employees.

Owner: Materiel Management & Purchasing


Moving Services 7205

Description: The purpose of this policy is to set the guidelines and procedures for customer use of the moving services provided by the Facilities Management (FM) Department.

Owner: Materiel Management & Purchasing


Motor Vehicle Parking and Traffic Regulations 3405

Description: The purpose of this policy is to outline motor vehicle parking and traffic regulations enforced by the Longwood University Police Department.

Owner: Parking Services


Video Surveillance 1014

Description: The purpose of this policy is to regulate the use of video security cameras on all property owned, leased or managed by Longwood University.

Owner: Police & Public Safety


Operation of Institutional Golf Carts, Utility Vehicles and Farm Tractors 3410

Description: The purpose of this policy is to establish the rules for operating approved golf carts, utility vehicles and vehicles classified as farm tractors in support of Longwood sponsored activities.

Owner: Police & Public Safety


University Code of Ethics 1000

Description: The purpose of this statement/policy is to comply with the requirement for an ethics policy to be written by all agencies of the Commonwealth. This requirement is part of the Agency Risk Management and Internal Control Standards (ARMICS) implemented by the Virginia Department of Accounts.

Owner: President's Office


Advertising and Posting 1001

Description: The purpose of this policy is to ensure all advertising on campus is consistent with the mission of the University and higher education.

Owner: President's Office


Process for Establishing Institutional Policy 1003

Description: The administrative policies and procedures of the University are the means by which the institution establishes its standard business practices. The purpose of this policy is to establish a uniform method for creating or changing administrative policies and procedures for the University. This policy base includes only those policies and procedures that are generally applicable to more than one office or department of the institution.

Owner: President's Office


Intercollegiate Athletics: Drug Policy 1203

Description: Preserving the safety and security of our faculty, staff and students is a top priority for Longwood University and one that requires vigilance, communication, and coordination. The purpose of this policy is to provide a framework for threat assessment, as well as intervention designed to reduce the risk of violence. This policy is guided by both Code of Virginia Section 23-9.2:10 and Commonwealth of Virginia Policy 1.80: Workplace Violence.

Owner: President's Office


Intercollegiate Athletics: Drug Policy 1202

Description: The Athletics Department promotes and upholds a year-round drug free environment within the Longwood and NCAA sanctioned athletics program. The priority of the Longwood University athletic program is the student-athlete's health, safety, and welfare. We provide this by emphasizing prevention, diagnosis, treatment, and rehabilitation of all student-athletes participating in the intercollegiate athletic programs.

Owner: President's Office


Use and Display of Flags 9410

Description: The purpose of this policy is to establish authority for granting permission to use and display the Longwood, Commonwealth, United States, and other flags.

Owner: President's Office


Printing and Copying Services 5501

Description: The purpose of this policy is to establish guidelines for the use of the Longwood Printing and Copying Services Center.

Owner: Printing Services


Information Technology Accessibility 6140

Description: This policy is established to support the Longwood University community in promoting equal access opportunity to information technology (IT) by the application of accessibility standards, guidelines, training, tools and methods consistent with higher education.

Owner: Project Management


Academic Advising

Description: Longwood's advising program provides informed academic counseling which makes effective use of the assessment, career planning, student development, and software resources available.

Owner: Registrar


Academic Honors (Dean's & President's Lists)

Description: Longwood recognizes students for academic achievement by including them on President's and Dean's Lists.

Owner: Registrar


Academic Probation/Suspension Policy

Description: Continued enrollment in Longwood is a privilege that is granted a student who is making satisfactory academic progress. A degree-seeking student enrolled in Longwood is in good standing unless placed on academic suspension.

Owner: Registrar


Adding or Dropping Courses

Description: This policy outlines standard deadlines to add and drop courses each semester.

Owner: Registrar


Annual Notification of Student Data Restriction

Description: A student may inform the Office of the Registrar in writing that all directory information may not be released without prior written consent.

Owner: Registrar


FERPA

Description: The Family Educational Rights and Privacy Act (FERPA) of 1974 (20 U.S.C. § 1232g; 34 CFR Part 99) is a federal law that protects the privacy of student education records and requires the establishment of policies to safeguard student records and data.

Owner: Registrar


Class Attendance Policy

Description: Students are expected to attend all classes. Failure to attend class regularly impairs academic performance.

Owner: Registrar


Class Standing Policy

Description: This policy details the amount of credits needed to progress through class standings.

Owner: Registrar


Course Numbering Policy

Description: Courses are numbered by expectations and intended audience.

Owner: Registrar


Student Directory Information Policy

Description: Directory information on students may be given out unless the student decides otherwise.

Owner: Registrar


Board Policy Placeholder 0000

Description:

Owner: Speech, Hearing & Learning Services


Equitable Treatment Policy

Description: Persons served in Longwood's Speech, Hearing, and Learning Services are treated in a nondiscriminatory manner.

Owner: Speech, Hearing & Learning Services


Inclement Weather Policy

Description: Longwood's Speech, Hearing, and Learning Services follows the same schedule as Longwood University regarding inclement weather.

Owner: Speech, Hearing & Learning Services


Incident Resonse 6132

Description: The intent of this policy is to establish the requirements for effective incident reporting, response, and escalation practices with regard to the security of data and information technology (IT) resources and systems.

Owner: Strategic Operations


Cancellation of Loan Debt 4401

Description: The purpose of this policy is to establish a rule for loan debt status when a student dies.

Owner: Strategic Operations


Compliance with State and Federal Regulations 4402

Description: The purpose of this policy is to describe those financial aid programs in which Longwood University has agreed to participate.

Owner: Strategic Operations


Coordination of Finacial Aid 4403

Description: The purpose of this policy is to identify a central administrative unit responsible for coordinating all federal, state, institutional, and other financial aid in accordance with federal regulations

Owner: Strategic Operations


Performance Scholarships 4404

Description: The purpose of this policy is to establish authority for the institution to award performance scholarships.

Owner: Strategic Operations


Satisfactory Academic Progress 4405

Description: The purpose of this policy is to establish academic standards for participation in Federal Financial Aid Programs.

Owner: Strategic Operations


Work Study 4406

Description: The purpose of this policy is to establish responsible maximum weekly hours that eligible students may work under the Federal Work Study Program.

Owner: Strategic Operations


Student Military Mobilization 8105

Description: To establish policies and guidelines which govern students called to active military duty during a national emergency.

Owner: Strategic Operations


Admissions 8108

Description: The purpose of this policy is to establish a comprehensive undergraduate admissions policy.

Owner: Strategic Operations


Alumni Relations: Data Management 9101

Description: The purpose of this policy is to establish rules and guidelines for accessing and using accurate data managed by University Advancement, Alumni Relations.

Owner: Strategic Operations


Freedom of Information Act 9401

Description: The purpose of this policy is to explain the implications of the Freedom of Information Act (FOIA) for the University.

Owner: Strategic Operations


Institutional Name/Logo 9402

Description: To prevent the use of the institution's name and/or logo in an unauthorized manner.

Owner: Strategic Operations


Official Printed Publications 9403

Description: The purpose of this policy is to ensure that all official printed publications portray a positive, consistent and coordinated image of the university.

Owner: Strategic Operations


Release of Information Concerning Longwood University 9404

Description: The purpose of this policy is to establish a single, authoritative source of release of information about Longwood-related newsworthy information to the public and the media.

Owner: Strategic Operations


Threat Assessment and Intervention 1012

Description: Preserving the safety and security of our faculty, staff and students is a top priority for Longwood University and one that requires vigilance, communication, and coordination. The purpose of this policy is to provide a framework for threat assessment, as well as intervention designed to reduce the risk of violence.

Owner: Student Affairs


Emergencies on Campus 3302

Description: When a health emergency occurs at Longwood University, notify the Rescue Squad and University police simultaneously. Emergencies occurring in classrooms, offices, residential halls, Longwood facilities, or grounds should be referred to the Emergency Room at Southside Community Hospital at all times.

Owner: Student Affairs


Health History 3304

Description: This policy is designed to comport with Section 23-25 of the Code of Virginia in regard to full-time students enrolled at Longwood for the first time. These students must have a health history which consists of a complete immunization record, including tuberculosis screening, on file with Student Health and Wellness.

Owner: Student Affairs


Psychological Emergency 3305

Description: Longwood University aims to maintain the safety of individual students, as well as the community. Psychological emergencies include, but are not limited to, situations where a student attempts suicide, makes a threat or gesture of suicide, harms or attempts to harm themselves, or undergoes severe psychological distress. Faculty, staff, and students are expected to follow these procedures when there is a psychological emergency.

Owner: Student Affairs


Bicycle, Skateboard, In-line Skates, and Scooter 3401

Description: This policy is to ensure the safe operation of bicycles, skateboards, in-line skates, and scooters (not to include motorized scooters used by persons with disabilities) on the Longwood campus. This policy is also intended to protect Longwood property by prohibiting activity inherently destructive.

Owner: Student Affairs


Emergency Closings 3402

Description: This policy concerns the operation of Longwood (classes, academic services, and administrative operations) at its academic campus in Farmville, Virginia, as well as other off-campus locations in the affected geographic areas.

Owner: Student Affairs


Room Entry Search and Seizure 3407

Description: Students can expect to have a reasonable degree of privacy in their rooms and suites and in the community at large. However, when circumstances warrant it, Longwood staff are authorized to enter a student's room utilizing a master key. Circumstances warranting entry relate to safety, security, health, legal or campus disciplinary concerns. Students are expected to cooperate with those conducting a search and/or carrying out their duties associated with room entry.

Owner: Student Affairs


Weapons On Campus 3409

Description: The purpose of this policy is to establish rules and procedures for the limited authorization of the possession and storage of weapons on campus.

Owner: Student Affairs


Timely Warning 3412

Description: It is the responsibility of the Longwood University Police Department (LUPD) to notify the university community in a timely manner when a reported crime or incident occurs on or near the university campus which represents an ongoing or serious threat to the university community.

Owner: Student Affairs


Missing Student Notification 3413

Description: To establish guidelines which describe the investigation of missing persons and making appropriate entries into VCIN and NCIC and to the Residential Education Coordinator (REC) on-call.

Owner: Student Affairs


Threat Reporting

Description: The purpose of this procedure is to provide guidance to individuals in the reporting of threat or a perceived threat.

Owner: Student Affairs


2016-2017 Student Handbook

Description: The Longwood University Student Handbook contains information for students about available services, administrative policies and procedures, academic regulations, conduct standards and regulations, and governance structure. The goal in producing the Handbook is to help students take advantage of opportunities at Longwood University...

Owner: Student Conduct & Integrity


Student Health Excuse Policy

Description: The Student Health and Wellness Center will document illness in very limited instances.

Owner: Student Health Center


Procedure for Reserving Meeting and Event Space

Description: The Student Union is the prime site for Longwood community gatherings. All facilities are booked on a first-come, first-served basis. Reservation forms are available in the Student Union office, room 201. The Student Union staff is eager to assist organizations and departments with meeting and program logistics and planning.

Owner: University Center & Student Activities


Computer Lab Policy

Description: General Computer Lab Policies

Owner: User Support Services


Printing Policy

Description: Printing is available at the rate of nine cents per page for black and white and one dollar per page for color.

Owner: User Support Services


Pilot, Purchase, Adoption and/or Maintenance of Academic Technologies

Description: When a technology or software is identified for pilot or purchase, it must first be determined if the product is specific to a department or college or if it would serve a greater institutional need or purpose.

Owner: User Support Services