Longwood opening in Fall 2021 with full slate of in-person classes

Building on the success of a full academic year with students on campus and in classrooms, Longwood is looking to the Fall 2021 semester with an eye toward offering even more in-person classes.

Longwood was one of the first universities in the state to commit to in-person learning for the current academic year and moved quickly to develop a comprehensive plan to ensure student safety while on campus. Through a campuswide effort—including a student-developed Shared Commitment that community members agreed to—Longwood is nearing completion of a successful academic year without interruption.

Planning is already underway to bring students to campus safely, building on the successes of this year.


Note: More information will be added below as it becomes available. The latest changes were made on Wednesday, April 28, 9:55 AM.

Information for Students

Student Health

Will I be able to get a Covid-19 vaccine at Longwood?

Longwood is holding a vaccine clinic for students on Friday, April 16 and Monday, April 19. You must sign-up for a time-slot to receive a dose of the Pfizer vaccine– walk-ins will not be accepted. You will be able to sign up for an appointment starting at 7:30 a.m. on Thursday, April 15. An email will be sent to all students at that time with a signup link. You will sign in with your regular LancerNet ID and password to make an appointment, and can select an available 15-minute time slot on either day of the clinic.

Where will the clinic be held?

The clinic will take place on both days in Willett Hall.

Which vaccine is it?

Longwood is making the Pfizer vaccine available to students.

Is Longwood providing both first and second doses?

Longwood will host a clinic for second doses in three weeks, on Friday, May 7 and Monday, May 10. This is the final day of exams and the first day of Senior Week. Students receiving their vaccine through Longwood will be expected to keep the same day and time for the second clinic.

Underclassmen who need to stay in campus housing until May 10 so they can receive their second dose of the vaccine will be able to do so.

Please note that the Pfizer vaccine is a two-dose regimen, and full protection kicks in only two weeks after your second dose.

I’m already scheduled for a vaccine somewhere else. Should I still get a vaccine at Longwood?

If you are already scheduled for a vaccine, you should keep that appointment.

If I’ve had Covid-19 but am out of isolation, can I sign up for an appointment?

Yes, if your isolation period is complete and you are symptom-free, you can sign up for a vaccination.

If I’ve already had my first dose of the Pfizer vaccine, can I get a second at Longwood?

No. We are only providing vaccines to students who have not yet received a vaccine. You should have an appointment for a second dose, and should keep that appointment.

Can I get my second dose elsewhere?

The most straightforward option is to get your second dose here on campus if you can.

If that is not possible, you can get a second dose at another provider, but it must be the Pfizer vaccine. Under CDC guidance, you should get your second dose as close to three weeks after your first dose as possible, but you have up to 6 weeks after the first dose if necessary. Register at vaccinate.virginia.gov.

How many appointments are available? Will there be other opportunities to get vaccinated if I cannot sign up?

We will have a substantial number of appointments available. Longwood is conducting these sign-ups on a first-come, first-served basis. We are in regular communication with the Virginia Department of Health, and if there are further opportunities to provide vaccinations to students before the end of the academic year we will communicate that as soon as possible.

Are all students eligible?

Yes, all current Longwood students are eligible. Pre-existing conditions or other criteria are not required.

Is Longwood requiring students to be vaccinated? Will it in the future?

Longwood strongly encourages students to get vaccinated, as the Pfizer vaccine has been approved only after thorough clinical trials and has been shown to be extremely effective in preventing Covid-19, especially severe cases requiring hospitalization. Getting vaccinated is the best way to keep yourself and those around you safe and healthy, and getting back to normal depends on as many people as possible getting vaccinated. However, it is not required at this time. As for next fall, we are awaiting guidance from the Commonwealth of Virginia and public health authorities as to whether Covid-19 vaccinations may be required.

I have had a severe allergic reaction before. Can I still get the vaccine at Longwood?

If you have had a severe allergic reaction (anaphylaxis), you should not get the vaccine at the Longwood clinic. You should make an appointment at a hospital where there is immediate access to emergency care.

Who is administering the vaccinations?

Vaccinations will be administered by trained staff from the University Health Center and members of our nursing faculty. Student nurses may administer doses under guidance from faculty, as is common. Longwood, in partnership with the Virginia Department of Health, has administered approximately 2,200 doses in earlier clinics to faculty/staff and community members, and nursing faculty and students have administered many more as part of other clinics.

Where is the clinic being held?

The clinic will be held in Willett Hall. Please show up at your assigned time and no earlier.

How long should I allow for the process?

You should allow one hour for the full process. Please show up at your assigned time and no earlier. Students will be asked to remain in a waiting area in Willett for 15-30 minutes after receiving the vaccine to monitor for possible allergic reactions or other side effects.

What should I bring?

When you register you will be sent a screening form that you should fill out and bring with you, or you will have to fill it out at the clinic. You should also bring your Lancer Card and insurance card if you have it with you. Please don’t forget to wear a face covering.

Will I be charged?

No, the vaccination is free.

What side effects are there?

Many people experience swelling and pain in the arm where they receive the shot within the next day or two. This is normal and will subside. Treating these symptoms with Tylenol (acetaminophen) is recommended. Other side effects include tiredness, headache, a fever, and even nausea.

Can I miss class for a vaccine appointment?

We are providing appointments throughout the day so that you can work around your class schedule; it is not an excused absence.

I have more questions related to the vaccine clinic, who should I contact?

If you have any additional questions or have any issues signing up, please email questions@longwood.edu.

Do I have to wear a face covering on campus?

Currently, every member of the Longwood community—students, faculty, staff, and visitors—needs to wear a face covering inside the public areas of campus buildings. That means all lobbies, hallways, restrooms, or any other public place. You also need to wear a face covering at any time you can’t maintain six feet of social distance. There are a few exceptions to this:

  • Students' personal rooms in their residence hall or Longwood-managed apartment is your own. You are not required to wear a face covering while in your room.
  • The private offices of faculty and staff. Employees may require that anyone who enters their office wear a face covering, however they are not required to wear a face covering while alone in their office.
  • There are some public areas on campus, where other precautions are in place, which are also excepted from the rule, notably the Health & Fitness Center, Dorrill Dining Hall, some Athletics facilities, and some academic spaces for particular subjects with specific needs. The Health & Fitness Center has detailed, state-guided protocols in place. Among them: students must enter and exit while wearing a face covering, and maintain social distancing while exercising.

What is a proper face covering?

Face coverings should:

  • Fit snugly but comfortably against the side of the face
  • Completely cover the nose and mouth
  • Be secured with ties or ear loops
  • Include multiple layers of fabric
  • Allows for breathing without restriction
  • Be washable and machine dried without damage or change to shape

I am unable to wear a face covering due to a health condition. What do I need to do? 

Please contact the Office of Disability Resources at (434) 395-2391.

I am concerned about other members of the Longwood community not following the requirement to wear face coverings. How are these requirements enforced? 

It is everyone’s personal responsibility as citizen leaders to take these guidelines seriously and hold their friends and hallmates accountable. Students who do not follow requirements and guidelines may be referred to the student conduct office. Employees are expected to follow the same requirements and guidelines.

Are all students, faculty and staff being tested before returning to campus?

Per our consultations with the Virginia Department of Health (VDH), a test was not required for the 2020-21 academic year. We will announce our reopening plans for Fall 2021 when details are finalized.

What should I do if I have symptoms of Covid-19 or feel sick?

Call the University Health Center at 434-395-2102 or your medical provider, and they will discuss whether you need to be tested for the virus. Do not go to class, and contact your professors to discuss completing classwork.

I think I may have been exposed to Covid-19. What should I do?

If you believe you have been exposed to COVID-19, there are a few important steps to take.

  • Stay in your room and minimize interactions with others. During any essential interaction, you should maintain a strict 6 foot distance—including your roommate.
  • Contact the University Health Center at (434) 395-2102 for guidance

The incubation period of COVID is up to 14 days, which means there is no test that will detect the disease minutes or hours after you have contracted it. Based on the nature of your exposure, your health care professional will tell you what symptoms to look for, how to practice quarantine if deemed appropriate, and when to consider testing.

In order for a person to become infected by COVID, they need to be exposed to a certain number of infectious particles for a certain amount of time. Exposures known as “close contact” exposures are generally required for infection (kissing, sharing toothbrushes, cups, getting coughed or sneezed on OR being within 6 feet of a person for more than 15 minutes. Exposures that do not meet these criteria are generally not adequate to transmit the disease and do not necessarily require testing.

Remember that the efficacy of mask wearing, hand washing and physical distancing of at least 6 feet are extremely effective at preventing this disease. If you happen to get closer than 6 feet to someone, correct the situation promptly. Fewer than 15 minutes of exposure is highly unlikely to result in transmission unless they sneeze, or cough directly on you---or kiss you.

What happens if I or someone else on campus tests positive for Covid-19?

Students who test positive for Covid-19 will need to self-isolate. Based on their housing situation, the University and University Health Service may determine they can self-isolate in their own rooms. If they cannot, ARC Hall will be used to house residential students who need to be isolated, or any students who are symptomatic and cannot return home. Students temporarily staying in ARC will have meals delivered and will be able to work with professors to stay on pace with their classes. The University Health Center and Longwood staff will be in touch with them each day as they recover.

The Virginia Department of Health will also conduct contact tracing and notify any students who need to quarantine in their rooms after a possible exposure. Those students will also have meals delivered and be able to continue their studies, working with their professors.

If you live off-campus, you will most likely need to isolate in your apartment or house. University Health Center and Longwood staff will still be in touch regularly.

For privacy reasons, Longwood will not release the names of students, faculty, or staff who test positive for Covid-19 or those who may have been exposed. If you have been exposed and need to quarantine for the recommended 14 days, the Virginia Department of Health will contact you.

What is the difference between isolation and quarantine?

Isolation is the separation of people who have either tested positive for the virus or who are presumed positive from a larger community. Quarantine is separating people who may have been exposed from a larger community to see if they become symptomatic.

Residential students who need to isolate on-campus will do so in ARC Hall. Students who need to quarantine will generally do so in their residence hall rooms.

Can anyone get tested for Covid-19 even if they don’t have symptoms?

We have the capability for peace-of-mind testing at the University Health Center, though the Virginia Department of Health continues to recommend that only symptomatic and reported close contact patients be tested.

Per NCAA regulations, student-athletes are tested regularly.

This approach is the same at Centra Southside Community Hospital and other community health agencies. 

Can I get tested at the University Health Center?

Yes, the University Health Center can administer both PCR and Antigen Covid-19 tests to the university community. Since the testing is generally in conjunction with a visit to the UHC there is the normal co-pay. Make an appointment to be tested by calling 434-395-2102.

PCR tests are sent to LabCorp for processing and the turnaround time thus far has ranged from 24 hours up to a week, depending on the lab’s volume.

If the University Health Center is closed, there are local health care options. Centra operates both Southside Community Hospital and a primary care facility located near campus on Main Street that accepts walk-in patients. That primary care facility is open until 8 p.m. weekdays and on Saturdays.

If I test positive at a health care provider other than the University Health Center, what should I do?

Do not return to campus. Contact the University Health Center at (434) 395-2102 to let Longwood staff know about your status.

I need to go to the University Health Center for another reason. Are there any changes?

We have implemented several changes to our operations.

  • Walk-ins are not permitted. We are asking that everyone call prior to coming to the office or coming through the door. Only individuals with appointments or a need to drop off paperwork or pay a bill are to come in the clinic.
  • We are asking that students not bring a guest with them to the office.
  • Seating is spaced out every six feet.
  • Increased frequency of cleaning.
  • Prefer patients come in with a mask but one will be given to them if they arrive without one.
  • Patients with COVID concern will have a telehealth visit and then will be given directions.
  • Telehealth visits are available.

Is there extra cleaning on campus?

Yes, the housekeeping staff has stepped up cleaning efforts on campus, prioritizing high-traffic and high-touch areas.

Are students responsible for bringing their own thermometers? Or will Longwood be providing them? 

Students should bring their own thermometer with them. 

I’ve been doing the daily screening questions. Is there a place where I need to report my answers?

There is no official place that you need to report your answers to the screening questions. You should just answer them each day beginning 10 days before returning to campus and only if the answer to one or more of them is "yes" do you need to take action. If on any day you answer "yes" to one or more of the questions then you need to contact the University Health Center.

Academics

Building on the success of a full academic year with students on campus and in classrooms, Longwood is looking to the Fall 2021 semester with an eye toward offering even more in-person classes.

What are in-person classes going to look like in Fall 2021?

We are planning to be as close to normal as possible with fully in-person classes. There will likely still be some classroom precautions in place based on the guidelines and overall public health situation. We plan for classroom capacity to return to normal levels.

Will students have the option of taking fully online classes in Fall 2021 if they wish?

Undergraduate students have the option to search and register for classes with different meeting times and methods, though there are typically very few online-only classes. We anticipate it will be rare for us to make accommodations in the fall for a student to attend their scheduled in-person classes remotely. If you would like to talk with someone about your concerns, please email questions@longwood.edu.

Will students still have to wear masks in classrooms and keep socially distanced in the Fall?

We just don’t know yet, but we anticipate there will be guidelines developed in close consultation with experts and Commonwealth authorities including Virginia Department of Health officials.

Do classrooms undergo extra cleaning?

Classrooms and other academic space are prioritized by housekeeping staff and regularly sanitized with misting spray after hours. Faculty have been asked to spray surfaces in classrooms at the end of class to give the spray enough time to sanitize the surface. Spray bottles and paper towels are available in every classroom.

I am supposed to have my teaching practicum this fall. How will I complete that?

We are working closely with the Virginia Department of Education on guidance about field placements and student teaching. The Office of Teacher Preparation is in contact with school divisions and will communicate with students and advisors as they have more information.

Can I study abroad?

Faculty-led summer travel courses and international study abroad courses are canceled for the summer. We will communicate to students when a decision is reached for the Fall 2021 and Spring 2022 semesters.

Can I participate in a Brock Experience?

Brock Experiences are canceled for this summer. We will communicate to students when a decision is reached for the 2021-22 academic year.

Housing

Is social distancing or face coverings required in residence halls?

Currently, every member of the Longwood community—students, faculty, staff, and visitors—needs to wear a face covering inside the public areas of campus buildings, including residence halls. Students' personal rooms in their residence hall or Longwood-managed apartment are their own. You are not required to wear a face covering while in your room.

Signage is posted in residence halls to encourage this practice, and Resident Advisors have completed training on encouraging social distancing practices. Face coverings are not required within private residence hall rooms.

Are visitors allowed in residence halls?

Currently, visitors--including family members--are restricted in Longwood-managed housing. Students who live in these groupings of student housing are asked to visit only others in the same housing group:

  • Lancer Park
  • Moss Hall
  • Johns Hall
  • Longwood Landings
  • Sharp, Register, Stubbs halls
  • Cox, Wheeler halls

Are residence halls being cleaned more often?

The Budd Group, which provides housekeeping services to Longwood, has three disinfectant technicians working at Longwood. High-traffic areas and high-touch items (doorknobs, shared counters, etc.) are prioritized. Those areas are cleaned and disinfected several times per day.

How much cleaning does Longwood do in individual rooms and bathrooms, and how much is the student’s responsibility?

It is the student’s responsibility to clean their room and bathroom.

Is hand sanitizer/disinfectant spray available to students living in residence halls?

Additional hand sanitizer stations are available across campus, but students will need to bring their own disinfectant spray to clean rooms and bathrooms.

Events

What can I expect in Fall 2021 in regards to campus life and some of the traditional events that students look forward to?

We are planning for the GAME, Oktoberfest, Parents Weekend, and some of the other events we traditionally hold in the Fall to take place in-person in some form. We will place extra effort next year on making the most of those opportunities, ensuring those traditions go forward more strongly than ever. The same is very much true for clubs and organizations, where we hope and expect we’ll be much closer to the normal experience when it comes to meetings and gatherings.

Will 2021 Commencement be held as usual?

Governor Northam released guidance to Virginia’s public colleges and universities about graduation ceremonies this spring. The good news is that under these guidelines, we are confident we will be able to move forward with an in-person event of some kind, as scheduled. For updates, please visit the Commencement website.

Financial Aid / Student Employment

My family’s finances have changed due to Covid-19. Do I qualify for more financial aid?

Longwood understands that some family finances have been negatively impacted by the Covid-19 pandemic and are here to work with you. Contact the Financial Aid Office at finaid@longwood.edu or 434-395-2077 to request a “Change In Income” form to reflect your current financial situation.

Can I still do work-study in the fall?

If you have been awarded a work-study and have a job, you may complete the work-study.

Transportation

Is the Farmville Area Bus still running? Are there additional regulations for riders?

The FAB campus line is running on its regular schedule. Riders are currently required to wear a face covering.

Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act

Who will receive a CRRSA grant?

All Longwood undergraduate students who had a valid FAFSA on file and received federal Pell Grant funding for Spring 2021 before April 6, 2021 will receive a CRRSA grant.

How much money was distributed to students through the CRRSA?

Longwood received approximately $1.6 million from the CRRSA to support students with financial need related to the Covid-19 pandemic, all of which is being distributed to students.

How will the money be distributed?

Students who are returning for the 2021-22 academic year will have their funding applied directly to their student accounts, unless they opt to receive a check. Graduating seniors or other eligible students not returning for the 2021-22 academic year will receive a check in the mail.

Are graduate students eligible for CRRSA funding?

Graduate students can apply to receive CRRSA grants if they meet the following criteria:

  • Enrolled in a campus based graduate program in spring 2021 as of add/drop deadline for full-term
  • Have a current FAFSA on file with Longwood as of April 6th
  • Have demonstrated need
  • Experienced an emergency cost that arose due to coronavirus such as tuition, food, housing, health care (including mental), childcare

To apply for this graduate school funding, please email graduate@longwood.edu for more details.

Is the grant money taxable?

No, the grant funding is not includible in your gross income.

How is CRRSA funding different from CARES Act funding that was distributed last spring?

The federal government has approved three separate relief packages with funds appropriated for students in higher education. They are:

  • CARES Act. Approximately $1.6 million was distributed to qualifying students in Spring 2020.
  • Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act. Approximately $1.6 million is being distributed to qualifying students in July 2021.
  • American Rescue Plan (ARP). Approximately $4.4 million will be distributed to qualifying students. We are still working to determine eligibility and distribution plans for ARP funding and will communicate when those are finalized.

Are there different qualifying students for each round of funding?

Yes. Part of the difference is that the federal government allocates portions of the money for specific populations of students, and we follow those guidelines.


Campus Operations

What is the academic calendar for the Spring 2021 semester?

A few changes to the academic calendar will be in place for the spring semester:

  • Jan. 8 - Graduate classes begin
  • Jan. 13 - Undergraduate classes begin
  • Jan. 18 - University closed for Martin Luther King Jr. Day
  • There will be no traditional Spring Break
  • March 1 - No classes
  • April 1-2 - No classes
  • April 28 - Last day of undergraduate classes
  • May 1 - Last day of graduate classes

Is there a Spring Break this year?

We all recognize the importance of some kind of break over the course of the semester. Because of public health considerations, we will not have a weeklong spring break and return to campus as in normal years, but rather spread five break days over the course of the semester as follows:

Monday, March 1: No classes (a range of ideas for other campus activities that day are under consideration, and the employee recognition leave day on that day will be rescheduled for another date in calendar 2021).

Thursday, April 1 and Friday, April 2: No classes.

Tuesday, April 27 and Wednesday, April 28 are added to the final exam schedules to accommodate two days of final exams for in-person exams and online asynchronous course exams.

Dining

Is Dorrill Dining Hall open?

D-Hall is open to students, with several important changes, including:

  • increased cleaning and sanitation
  • stanchions for line management at self-service stations
  • reconfiguration of dining areas
  • menu adjustments for faster service
  • PPE requirements for food service workers

We’ve also added additional dining spaces to include the Nance and Lewis rooms in the bottom floor of Dorrill and the Soza Ballroom on the second floor of the Upchurch University Center. Diners currently need to wear proper face coverings at all times while moving around the Dining hall and making their selections. Facial coverings can be removed while seated and eating.

We’ve also switched to a hybrid eat in and take out service model which includes disposable plates and utensils, fully staff-served food, and increased grab-and-go and takeout, options. These changes reflect the current reopening phase we are in, but we have plans in place to respond should guidance from state officials change. If we have to take those steps, we’ll communicate those with the campus community.

Can I get my food to go so I don’t have to eat in the dining hall?

Disposable to-go boxes continue to be available to students.

Are Upchurch food options open?

Yes, Upchurch food options are open. There are currently social distancing requirements for patrons, including stanchions for line management, and floor dots for those waiting to place an order. Increased cleaning and sanitation measures will also be in place at all Aramark locations.

Is Chick fil-A and Moe’s open?

Yes, those restaurants are open. Aramark has also extended meal exchanges to include certain meals at Moe’s, so students don’t have to use LancerCash. 

Is Greens To Go and the Pod open?

All Aramark-run food options are open.

Are food service workers required to wear PPE?

Yes, all food service workers are currently required to wear face coverings and gloves.

Common Areas

Are buildings and facilities on campus open?

All buildings on campus are open, though some are currently on amended hours. Visit their websites to find up-to-date hours of operation:


Information for Faculty & Staff

Do I have to wear a face covering on campus?

Currently, every member of the Longwood community—students, faculty, staff, and visitors—needs to wear a face covering inside the public areas of campus buildings. That means all lobbies, hallways, restrooms, or any other public place. You also need to wear a face covering at any time you can’t maintain six feet of social distance. There are a few exceptions to this:

  • Students' personal rooms in their residence hall or Longwood-managed apartment is your own. You are not required to wear a face covering while in your room.
  • The private offices of faculty and staff. Employees may require that anyone who enters their office wear a face covering, however they are not required to wear a face covering while alone in their office.
  • There are some public areas on campus, where other precautions are in place, which are also excepted from the rule, notably the Health & Fitness Center, Dorrill Dining Hall, some Athletics facilities, and some academic spaces for particular subjects with specific needs. The Health & Fitness Center has detailed, state-guided protocols in place. Among them: students must enter and exit while wearing a face covering, and maintain social distancing while exercising.

What is a proper face covering?

Face coverings should:

  • Fit snugly but comfortably against the side of the face
  • Completely cover the nose and mouth
  • Be secured with ties or ear loops
  • Include multiple layers of fabric
  • Allows for breathing without restriction
  • Be washable and machine dried without damage or change to shape

Are all students, faculty and staff being tested before returning to campus?

Per our consultations with the Virginia Department of Health (VDH), a test was not required for the 2020-21 academic year. We will announce our reopening plans for Fall 2021 when details are finalized.

Should faculty and staff continue to telework?

Currently, state guidance continues to be that employees who are able to telework should do so. Vice presidents are working with staff to determine when on-campus work is appropriate.

Who determines if I’m eligible for telework?

The vice president in your area will determine which employees are eligible for telework.

My job can be accomplished via telework but I have limited or no access to the internet at home. What should I do?

Guidance will be provided by the Vice President of your area.

My job can be done via telework, but I want to continue to work from campus. Is that acceptable?

Currently, the governor’s office is encouraging those who can telework to do so. Faculty and staff continue to have access to their work spaces.

I am in a group deemed high risk by the CDC and cannot telework, what do I do?

Contact HR at hrCovid19@longwood.edu.

My job cannot be done via telework and I have health concerns about coming onto campus. What do I do?

Contact HR at hrCovid19@longwood.edu.

My job cannot be done via telework but I don’t have childcare. What do I do?

Contact HR at hrCovid19@longwood.edu.

As a faculty member, where I can find more information?

Please note that you can visit the Academic Affairs COVID-19 Information Hub, which compiles useful information about classroom teaching and other academic matters for the 2020-21 school year.


Information on Commencement

Will 2021 Commencement be held as usual?

Governor Northam released guidance to Virginia’s public colleges and universities about graduation ceremonies this spring. The good news is that under these guidelines, we are confident we will be able to move forward with an in-person event of some kind, as scheduled. For updates, please visit the .