Policies & Procedures

Highlighted Student Handbook Policies and Procedures

• Anti-Hazing Policy 
• Access for Student with Disabilities 
• Longwood University Identifiers
• Showing Movies & Films on Campus
• Sky Lantern & Balloon Release Policy 
• Emotional Support Animal Policy 

Student Organizations

• Recognized vs Unrecognized
• Contracts  
• Recognition Requirements 
• Removal and Suspension of a Recognized Student Organization 
• Fundraising and/or Sales Policy (includes Auctions, Bakes Sales, and Raffles) 

Highlighted Departmental Policies and Procedures

• University Posting Policy 
• Conference & Event Services For all reservations on campus including Upchurch University Center, Dorrill Dining Hall and Brock Commons.
• University Motor Pool Policies

Important Policies and Procedures

Student Union Blood Drive Policy

The Student Union will allow 2 blood drives each academic semester; one for the American Red Cross and one from Virginia Blood Services. These blood drives must not take place within 56 days of one another. The purpose of this policy is to create fairness for both organizations and reduce competition for the same common goal.

Mandatory fall and spring meetings

All Clubs and Organizations will need to send the President, Vice President, or Treasurer to the Fall and Spring mandatory meetings.

If clubs and organizations do not attend the mandatory meetings and/or register their club or organization, their budgets will be frozen, they will not be able to advertise on campus and they will not be able to reserve space on campus. The organization will no longer be considered “Recognized” and lose all status associated with it.

Reserve Meeting and Event Space

To prepare the University Events and Ceremonies staff to best meet the needs of meeting and event sponsors, any faculty, staff or student wanting to reserve space in the Upchurch University Center are required to complete an online Reservation Request through 25Live.

Reserve Meeting and Event Space

The University Events and Ceremonies staff reserve the right to modify and/or change all reservation requests at any time.

All activities scheduled in the Upchurch University Center must comply with all University policies and procedures outlined in the Student Handbook. 

Selling, canvassing, or promotion of materials or goods must be approved by, and scheduled with, the University Center and Student Activities Office.