Self Assignment

Self Assignment is an online registration process where continuing residential students designate one roommate to complete the housing registration process for their group.


Roommate Group

Students form roommate groups prior to the designated date to register for housing through a “Roommate Group” form in the student housing gateway

  • All members of the group must accept the invitation to join the group so that they can be “pull-in” as roommates by the designated roommate during the registration process 

"Pull In" Roommates

Process

The process has CHANGED to "pull-in" roommates during the housing registration process.

  • Prior to your designated registration date you'll establish a Roommate Group through a form in the student housing gateway 
  • One student will establish the group through the use of the Roommate Group Form and invite students to join the group

Requirements 

Invited students must access the Roommate Group Form and  ACCEPT the invitation to join the group prior to the designated day to register for housing. 

Only group members that have accepted the invitation can be “pull-in” as roommates during the housing registration process by the designated roommate.


Full Occupancy Requirement

Full occupancy is required to register for an apartment or a residence hall room.

Full occupancy indicates every bed space within a chosen assignment must be occupied by a continuing residential student.

This means students who register during the Apartment or Main Campus registration processes must have enough individuals to fill the assignment location in order to register for the apartment unit or residence hall room.  

Examples: 
• Landings 4 BR Apartment - designated roommate must have 4 accepted members of the roommate group prior to housing registration to complete the registration process.
• Longwood Village 4 Person Apartment - designated roommate must have 4 accepted members of the roommate group prior to housing registration to complete the registration process.
• Main Campus Double Room - designated roommate must have 2 accepted members of the roommate group prior to housing registration to complete the registration process.


Designated Roommate

Continuing residential students have the opportunity to designate one roommate who is in charge of obtaining an assignment for their group.

This person is known as the "designated roommate." 

The designated roommate will either be the student that is squatting the apartment or the student with the higher number of credits.

Examples: 

If student A is currently living in Lancer Park 205C and the student is squatting the apartment, this student is the designated roommate and will assign all 4 students to the apartment on the appropriate date for squatters.

Another example is if a rising Senior wants to room with a rising Junior, then the rising Senior would be the designated roommate and would register themselves and roommates for housing on the appropriate date for rising Seniors.

Responsibilities

  • The designated roommate will register the group for housing and a meal plan during the registration process 
  • The designated roommate should collect the meal plan choice from each group member prior to registration
  • The designate roommate must enable pop-ups on their browser to complete Housing Registration 

Prior to the registration date the designated roommate must be prepared for the housing registration process by completing the following:

  • Ensure all members of the roommate group have accepted membership prior to your date to register for housing
  • Collect the desired meal plan from all members of the group
  • Ensure that you have enough members of your group to fill the apartment or main campus room to full occupancy

Longwood Village residents that are squatting their unit should refer to the Longwood Village FAQ regarding the squatting process.


Housing Registration Process

During housing registration, the designated roommate has the opportunity to log into the student housing gateway, select a housing assignment, and "pull in" students that previously accepted membership to the roommate group. 


Housing Assignment Registration

  • The student housing gateway allows the designated roommate to choose the location of assignment rather than indicating a preference for housing.
  • Once the assignment is chosen, the designated roommate assigns his/her roommates to their desired beds and chooses their meal plans based on the information previously gathered.
  • Room and meal plan assignments are confirmed before the designated roommate walks away from the computer.

*If necessary, assignments can and will be facilitated or revised at the discretion of RCL.


Registration Times

Please review the detailed schedule regarding housing registration dates. 

Housing Registration Timeline 2018  (pdf) 

Apartment Registration 

  • Eligible male and female students may register from 10 a.m. to 4 p.m. each day of the apartment registration process.

For example, all rising senior male or female students can register from 10 a.m. to 4 p.m. on the date designated for rising seniors.

Main Campus Residence Hall Registration

The main campus room genders are predetermined.  Male and female students are not competing for the same housing spaces. 

The time is split on each day to limit the user volume in the student housing gateway so that the server performs at an optimum speed. 

  • Eligible female students may register from 10 a.m. to 1 p.m. 
  • Eligible male students may register from 1 p.m. to 4 p.m.

Questions?

If you have any questions about eligibility or registration please email housing@longwood.edu or Call (434) 395-2080.


Information Sessions

Learn more about the housing registration process, off-campus intent process, and finding a roommate.

Apartment Registration & Off-Campus Intent Information Sessions

  • Tuesday, January 23 - 7 p.m. - Lankford Student Union 
  • Wednesday, January 24 - 4 p.m.- Lankford Student Union Ballroom
  • Monday, February 5 - 7 p.m. - Lankford Student Union Ballroom
  • Wednesday, February 7 - 9 p.m. - Lankford Student Union Ballroom

Main Campus Residence Hall Information Sessions

  • Thursday, March 1 - 4 p.m. - Lankford Student Union C Room
  • Wednesday, March 14 - 9 p.m. - Lankford Student Union C Room

Q&A with RCL Staff

RCL staff will be available to answer questions about the Longwood Managed Apartment Registration process, Main Campus Housing Registration process and Off-Campus Intent process in the lobby of Dorill Dining Hall from 11 a.m. - 1 p.m.

  • Monday, November 6
  • Tuesday, November 7
  • Tuesday, January 23
  • Wednesday, January 24
  • Tuesday, February 6
  • Wednesday, February 7
  • Thursday, February 8
  • Wednesday, March 14
  • Thursday, March 15

You're welcome to email housing@longwood.edu or Call (434)395-2080 with questions, too. 


FAQ's

Who is eligible to live in the Longwood Managed apartment communities?

All current residential students that have not submitted an off-campus intent form are eligible to live in:

2-bedroom apartments at Lancer Park and Lancer Park North and South
4-bedroom apartments at the Landings, Lancer Park, & Lancer Park North and South
4-person apartments at Longwood Village

Only Rising Juniors and Seniors are permitted to participate in the housing lottery for assignment to a Studio apartment at Lancer Park and a Studio apartment at the Landings.  Therefore, students must have earned at least 56 recognized Longwood credits at the conclusion of the spring 2018 semester to be eligible to register for a Studio apartment.

What if I don't have a roommate?

Plan to attend one of the housing information sessions, which will also be a "Mix 'n' Mingle" event. During the mix and mingle, RCL will assist students with finding mutual roommates.

If a student cannot find enough roommates during the apartment registration process, the student can submit the apartment waitlist form through the student housing gateway beginning February 23.  The waitlist will be rank-ordered by earned credit hours.  Once space is available, RCL will assign students to an apartment space.

If a student cannot find enough roommates during the main campus residence hall registration process, the student can submit preferences for housing through the student housing gateway on the designated dates for solo residents.  Once space becomes available, the RCL office will assign the student to a housing space. 

Every attempt will be made to honor the student's housing preferences. Based upon space availability it will not be possible for every student to be assigned to one of their preferred residence halls or apartment community.

If I am currently a commuter student, can I participate in the self-assignment housing registration process?

No.  The housing registration process is ONLY for continuing residential students.  Only students currently living in one of the main campus residence halls or in the Longwood managed apartment communities are eligible to participate.  Due to the increased demands for Longwood managed housing, the RCL office is unable to allow current commuter students the opportunity to live in Longwood managed housing.  Those students with additional questions, should email housing@longwood.edu or call (434)395-2080.

Which apartments at Lancer Park have a bedroom without a window?

There are some apartments at Lancer Park that have a bedroom within the apartment that does not have a window.  Please review the list below that includes the list of apartments.  If you have additional questions, please contact the Residential and Commuter Life Office.

Lancer Park Bedrooms Without a Window

Which apartments at Lancer Park are Townhouses? 

The units listed below are townhouses. Students can utilize this list to assist when searching for a townhouse in the student housing gateway during the registration process.

  • 101
  • 102
  • 103
  • 800
  • 801
  • 803
  • 1004
  • 1005
  • 1007

Can I live in the same main campus residence hall room next year?

Students will be unable to squat his/her room. If the student's current housing space is available at the time the student completes the registration process, the student may select the same housing space.

South Ruffner residents will be permitted to squat his/her room.  Information regarding this process will be emailed directly to South Ruffner residents in early January.

Important: RCL will designate floors for freshmen. These rooms will not be available to continuing students during the housing registration process because these rooms will be reserved for new freshmen.

Can I choose my suitemates?

The main campus registration process is designed to allow students to self-assign themselves and roommate(s) to an available main campus room.  Therefore, students are not able to select his/her suitemates during the registration process.

What if I have a disability or health need?

Visit Specialized Housing

What if I am going to be an RA next year?

If you have turned in your acceptance to the RA Search Committee, then you will be assigned a room by your supervisor. Your supervisor will contact each RA regarding instructions to register for housing in early April.

What happens if I miss my day to sign-up?

If you miss your day to sign-up, you will be permitted to register on the next available self-assignment date.

What if I am going to live on my Greek affiliated hall?

Each organization's housing chair will submit the housing roster to the Director of Housing.  The Director of Housing will ensure that each student is assigned to the correct spaces and will provide each student with a confirmation email regarding the assignment. 

What if I am going to live on the Honor's hall?

Each organization's housing chair (or person in charge of housing assignments) will submit the housing roster to the Director of Housing. The Director of Housing will ensure that each student is assigned to the correct spaces and will provide each student with a confirmation email regarding the assignment.

What if I am not registered for 12 credits?

All residential students are encouraged to maintain a course load of 12 credit hours. This policy is designed to maintain the commitment to an educational residence hall environment.

However, the RCL office permits individuals taking less than 12 credits to reside in Longwood housing.  All students residing in Longwood housing must be enrolled in at least one class.  Those students registered for less than 12 credits that cause a disturbance in Longwood housing may be removed from housing.

What if I am not Returning to Longwood in the Fall?

If you will not be returning to the university and will not be attending/registering for any Longwood courses, you must complete the withdrawal process. To withdraw from the university, you must contact the Registrar's office and complete a withdrawal form and complete the withdrawal process.

The Office of the Registrar
Ground Floor, Barlow Hall
201 High Street
Farmville, VA 23909-1899
Phone: (434)395-2580

Any student leaving Longwood managed housing for the reasons listed below must email housing@longwood.edu to inform the RCL office.

• Graduating
• Studying Abroad
• Interning outside of the 8 surrounding counties
• Student Teaching outside of the 8 surrounding counties

What if I want to live with an International Exchange student?

Any student wishing to be assigned an international roommate should submit the International roommate application, which can be found in the student housing gateway. All applications must be submitted by March 15.

 

What if I want to live with an incoming transfer student?

The room assignment process is designed for ONLY current/continuing residents. Assignments for new residential students (new freshmen, transfers and re-admitted) will be processed during the summer months, using a different allocation procedure. Therefore, continuing residential students are not permitted to assign themselves with new residential students.

What if I am academically or judicially suspended prior to the start Fall term?

An academic or judicial suspension will terminate the room and board assignment and the random bed space will be assigned to another eligible resident (from an anticipated waiting list).

When will the housing room and meal plan rates be approved?

The Board of Visitors typically approves the housing and meal plan rates at the December 2017 board meeting.  Once the rates have been approved, the RCL office will publish this information on the RCL website.

What if I want to change my room assignment?

A room assignment "freeze" is in effect until approximately 2 weeks after the start of the fall and spring terms for any non-administrative room changes. (incoming residents and if applicable, students living in temporary or transitional assignments will be given priority.) Unauthorized room changes are not permitted. Students found to have made an illegal room change will be assessed a $75.00 fee and will face judicial action.

What if I want to change my meal plan?

Students have until 5 p.m. on the add/drop date of each semester to change their meal plans.
Residential students may change their plans through the Student Housing Gateway.