Event Management Handbook

Handbook Overview

  • Purpose and Objective of the Event Management Handbook
  • Office of Conference and Event Services Mission Statement 

Definitions

  • Resource Providers
  • Longwood University Community
  • Registration Fee
  • Business Day
  • Facilities
  • Requestor
  • Scheduling
  • Public Space
  • Student Organization
  • Campus Based
  • Sponsored Requestor
  • External Requestor

General Regulations

  • Smoking
  • Compliance
  • Academic Classes
  • Authorization
  • Advertising restrictions
  • Facilities Requestors Policies
  • External or Sponsored Requestors Policies
  • Location Change
  • Events outside regular operating hours
  • Outdoor sound amplificationCommercial use of Longwood University facilities
  • Policy regarding Virginia State Agencies
  • Concessions
  • Alcohol
  • Cancellation of an event and/or resources
  • Requesting periodic use
  • Movies/films
  • Food in academic spaces
  • Setup
  • LCVA artwork and Longwood University displays
  • Decorations

Requestor Process

  • Student Organization Requestor
  • Campus-Based Requestor
  • Sponsored Requestor
  • External Requestor

Usage Fees 

Scheduling Guidelines

Rental Facilities

  • Brock Commons
  • Lancaster Hall
  • Ruffner Hall
  • Chichester Science Center
  • Computer Labs/Training Rooms
  • Conference & Meeting Rooms
  • Bedford Art Building
  • Hull Education Building
  • Jarman Auditorium
  • Wygal Music Building
    • Molnar Recital Hall
    • Haga Room
  • Hiner Building
  • Grainger Building
  • Jeffers Auditorium
  • Dorrill Dining Hall
    • Lee-Grand Dining Room
    • Nance Room, Lewis Room
    • The Annex
  • Lankford Hall
    • Commonwealth Ballroom
    • Appomattox/Buckingham/Cumberland Room
    • Amelia Room
    • Charlotte Room
    • Nottoway Room
  • Barlow Field
  • First Avenue Field
  • Iler Field
  • Willett Hall
  • Lancer Pool

Official Longwood University Policies

  • Burning Regulations
  • Use of University Facilities - Policy 5101
  • Use of Lancaster and Ruffner First Floor Public Space - Policy 5102
  • Use of Lankford Student Union Public Space - Policy 5103
  • Advertising and Posting of Flyers - Policy 1001
  • Campus Non-Smoking Policy - Policy 5604