University Withdrawal and Temporary Leave

If you are a Graduate student, please see Graduate Studies for information on withdrawal or temporary leave.

On This Page

• Undergraduate Student Withdrawal from the University
• Mid-Semester Undergraduate Student Temporary Leave
• End of Semester Undergraduate Student Temporary Leave
• Suspension or Expulsion from the University
• Termination of Access to myLongwood & Longwood Email

Undergraduate Student Withdrawal from the University

University Withdraw Form (PDF)

University Withdrawal, Medical (PDF)

Current Longwood students that are not planning on continuing their enrollment with Longwood University after the completion of the term are required to formally withdraw. In order to officially withdraw, students must meet with a staff member in the Office of the Registrar or work with the Office of the Dean of Students in the case of medical withdrawals. The formal withdrawal process will ensure cancellation of housing assignments, registered courses, tuition, and other associated charges.

Students must officially withdraw from the University (drop all registered credits within the appropriate add/drop period) to prevent the assessment of tuition and fee charges and if applicable cancel his/her room/board assignment before the first day of the academic semester to prevent the assessment of room and/or board charges.

Students withdrawing from the University on the first day of the academic semester, or later, will be charged as stated under the Catalog section "Refunds and Charge Adjustments."

Withdrawal is not official until a student has completed the withdrawal paperwork with the Office of the Registrar. Until this is completed, the student will still accrue financial liability.

The following actions will not substitute for a formal withdrawal (or course cancellation) and will not be considered justification for elimination or reduction of charges:

1. Failure to submit payment for a course after registering
2. Failure to officially drop a course for any reason, including an account hold
3. Failure to attend class, log into Canvas, and/or complete coursework after registering
4. Requesting release of official (or unofficial) transcripts
5. Failure to apply for, receive, or accept financial aid and/or other third party tuition/fee assistance
6. Voluntary or enforced cancellation of financial aid
7. Failure to occupy Longwood-managed housing and/or to utilize a campus meal plan

Failure to register for regular session courses in fall and spring will result in a student being withdrawn from the University.  For this purpose, intersession courses are not considered to be part of the regular spring semester.

Mid-Semester Undergraduate Student Temporary Leave

Temporary Leave Form (PDF)

Temporary Leave, Medical (PDF)

Current Longwood students who are unable to complete the term due to health or other extenuating circumstances must request and be approved for temporary leave.

Students seeking temporary leave must submit a request in writing to the Office of the Registrar or the Office of the Dean of Students in the case of temporary medical leave. This request must include: (1) the purpose for the temporary leave, (2) supporting documentation, and (3) signed an agreement to return to campus the following semester. 

Students will be informed whether their request for temporary leave has been approved via email to their Longwood email account by the Office of the Registrar. Students who are granted temporary leave will benefit by maintaining their myLongwood account and time ticketing for registration. Students who are granted temporary leave will not be required to reapply for readmission.

Students who are granted temporary leave will still be considered withdrawn for financial aid purposes and may be subject to cancellation or proration of financial aid funds. Refunds will vary depending upon the date of approval. Students who have worked with the Office of the Dean of Students for a Temporary Medical Leave may be eligible for a Medical Tuition Appeal and should consult that office regarding access to the appeal information.  Other students have the ability to submit a Tuition Appeal form if there are legitimate circumstances.

Students who are denied a temporary leave will need to officially withdraw by submitting the University Withdrawal form and apply for readmission for in order to return to Longwood University.

End of Semester Undergraduate Student Temporary Leave

Temporary Leave Form (PDF)

Temporary Leave, Medical (PDF)

Students who plan to complete their current semester but who will not return to Longwood for the subsequent semester (excluding summer term) must request and be approved for temporary leave. The request must be made in writing to the Office of the Registrar, or the Office of the Dean of Students in the case of temporary medical leave, to ensure cancellation of housing assignments, registered courses, tuition, and other associated charges. The letter must include: (1) the reason for the temporary leave, (2) supporting documentation, and (3) signed an agreement to return to campus after at most one semester’s absence. All requests for temporary leave must be received by 5 p.m. on the Add/Drop deadline as indicated in the Academic Calendar.

Requests for temporary leave are approved for the following reasons:

• Health/Medical (must be approved by the Office of the Dean of Students)
• Military Duty
• Lack of courses to satisfy degree requirements
• Failure to pass VDOE required assessments

Students will be informed whether their request for temporary leave has been approved via email to their Longwood account by the Office of the Registrar.

Students that receive who are granted temporary leave will benefit by maintaining their myLongwood account, and time ticketing for registration. Students who are granted temporary leave will not be required to apply for readmission.

Students who are granted temporary leave will still be considered withdrawn for financial aid purposes and may be subject to cancellation or proration of financial aid funds

Applicants will be informed regarding a decision via email by the Office of the Registrar. 

Students who are denied a temporary leave will need to officially withdraw by submitting the University Withdrawal form and apply for readmission in order to return to Longwood University.

Suspension or Expulsion from the University

Longwood will suspend or expel any student who fails to meet the standards of the institution and the Student Government Association. In such a case, refunds may or may not be made at the discretion of the Vice President for Student Affairs. A student who is subject to an immediate disciplinary suspension shall receive a grade of "W" in all courses regardless of the time of the semester.

Termination of Access to myLongwood & Longwood Email