Cashiering Office

The Cashiering Office is responsible for the collection, control and custodianship of all Longwood University Revenue.

Cashiering window hours are:
Monday - Friday, 8:15am to 4:00pm

How to Find Us

Accepted Payment Methods

Paper checks, money orders, cashier's checks, or cash are accepted in our Cashiering Office. Visa, MasterCard, Discover, American Express (debit/credit) and Bank Drafts (Electronic ACH drafts) are acceptable online payment methods.

Convenience fees of 2.95% will be charged on credit/debit transactions. Bank drafts (ACH drafts) will be processed without fees. Credit/Debit cards are not accepted in our Cashiering Office.

Longwood University accepts paper checks and electronic ACH bank drafts (on line) for account payments. These payment methods will not be accepted on accounts that reflect three returned items. Redemption of any returned item will be by cash, cashier's check, or money order. Additionally, a returned payment item that was made on a student account may be redeemed using a debit or credit card. A service fee will be applied to all returned items in order to cover the University's cost of processing the returned item, including bank charges. Upon notification of the return, a hold flag will be placed on the student account to prevent future registration and acquiring official transcripts. Any amounts not satisfied will be referred to a collection agency, and collection fees will be added. Any amount not satisfied may be reported to the credit bureau, and may be listed with the Virginia Department of Taxation. Listing with the Department of Taxation may result in the seizure of funds due from the Commonwealth, such as a tax refund or lottery claim.

Changing Your Payment Method

If you wish to change any payment methods, use the tab My Profiles, then Payment Profiles. Enter your new payment method and save. If you are enrolled in a Payment Plan and wish to change your auto scheduled payment method, follow the procedures above then use the Payment Plan tab to associate the new payment method with the MPP payments.

Important Notes About Bank Account Profiles

  • If you choose Electronic Checking as a payment method or for Direct Deposit of your student loan refunds,  please obtain the correct ACH Electronic Draft format for your account number from your bank or credit union. Do not use the numbers on your debit card for your bank account number.  Lines of credit, money market accounts, mutual fund accounts, trust funds, etc cannot be electronically drafted. Many "savings" accounts cannot be electronically drafted particularly with credit unions. Please check with your financial institution to verify your account can be electronically drafted. A $50 fee will be charged for any items returned by your bank regardless of the reason as prescribed by the Code of Virginia 2.2-4805.
  • If your payment choice is a debit card, please inquire with your bank concerning any daily dollar limits.
  • If your payment choice is a paper check or a money order, you may mail checks to: Longwood University, CSA,  Eason Building, 201 High Street, Farmville VA, 23909.  Please make your check payable to Longwood University and note the student's Longwood ID#(L00XXXXXX) on the check.